Website Ontario Native Women's Association

Specific Title: Recruiter
Program: CORE
Location: Thunder Bay
Created on: December 2020
Revised on: March 2022 Band:       3


Ontario Native Women’s Association

Job Description

At the Ontario Native Women’s Association (ONWA), we celebrate and honour the safety and healing of Indigenous Women and Girls as they take up their leadership roles in the family, community and internationally for generations to come.



The Ontario Native Women’s Association (ONWA) is a not-for-profit organization that empowers and supports Indigenous women and their families in the province of Ontario. ONWA encourages the participation of Indigenous women in the development of Federal, Provincial, Municipal/Local government policies that impact their lives and ensure issues affecting Indigenous women and their families are heard at key government tables.

ONWA is committed to providing services that strengthen communities and guarantees the preservation of Indigenous culture, identity, art, language, and heritage. Ending violence against Indigenous women and their families and ensuring equal access to justice, education, health, environmental stewardship, and economic development, sits at the cornerstone of the organization. ONWA insists on social and cultural well – being for all Indigenous women and their families, so that all women, regardless of tribal heritage may live their best lives.



The Recruiter is responsible for delivering all facets of recruiting success throughout the organization. This will be achieved through the development of recruiting plans, employing traditional sourcing strategies and resources as well as developing new, creative recruiting ideas. The Recruiter plays a critical role in ensuring ONWA is hiring the best possible talent by developing and executing recruitment plans, networking through industry contacts, association memberships, partnerships and employees, coordinating/implementing college/university recruiting initiatives, administrative duties, and recordkeeping. The Recruiter is proactive about ONWA’s recruitment needs and takes current trends into account when seeking out, prescreening, interviewing, and testing applicants to locate qualified employees for job openings. This role partners with all hiring Managers to ensure portfolios are pro- actively staffed. The Recruiter will have an essential role in the ongoing development and implementation of a recruitment strategy that works for all locations across the province. They will

guide the hiring Managers on full cycle recruitment, train them on best recruitment practices and creatively work with them to attract the best candidates possible.

Reporting to the Human Resources Manager, the Recruiter will work in a fast-paced working environment and will work in a collaborative manner that supports all recruitment functions for the ONWA. The Recruiter is a key function within the Human Resources portfolio and integral to the organization’s success.



  • A post-secondary Diploma in Human Resources with 1-3 year of proven work experience in recruitment and/or equivalent combination of education and experience
  • 1-3 years demonstrated experience with full cycle recruitment
  • 1-3 years demonstrated experience working with human resource information systems and applicant tracking
  • Innovative thinker, able to use and develop new sources of
  • Proven experience working in a collaborative setting, preferably not for profit
  • Knowledge and working experience with legislative requirements related to employment law
  • Thorough understanding of confidentiality
  • Ability to analyze and provide proactive
  • Must possess strong interpersonal skills and effectively establishes and maintains cooperative working relationships
  • Ability to communicate clearly, both written and orally, to all stakeholders
  • Excellent time management skills with demonstrated ability to work under pressure, meet tight deadlines and effectively handle changing
  • Excellent organizational skills and can be accurate and provide quality
  • Excellent computer skills including working knowledge of HRIS, applicant tracking systems, data entry, spreadsheets, Microsoft Office, and Office 365 along with various office equipment
  • Must be dependable, able to follow instructions, respond to management direction and be able to improve performance through management
  • Reliable vehicle,  appropriate  vehicle  insurance  coverage  and valid  Ontario  “G”  class driver’s


  • Current, valid vulnerable sector criminal records check. Valid 1st Aid/CPR.
  • A cellular phone and internet access are required within this position
  • Must be willing and able to work a flexible working from home arrangement if required. This may include a combination of virtual remote work in your home and in office arrangements. This will be based on operational needs and will be determined by the
  • Ability to speak an Indigenous Language is considered an
  • ONWA is committed on implementing measures to protect its community members, staff, and other stakeholders from COVID-19. As a result, ONWA has implemented a mandatory vaccination policy. Exemptions will be made for those with a valid medical exemption; proof of the exemption will be required



  • Inter-cultural Competency Informed – Understands to incorporate a personal responsibility to increase sensitivity, awareness, and implementation of ONWA’s cultural teachings and organizational practices in both professional conduct and work-related
  • Indigenous Gender-Based Analysis Informed – Understands to incorporate an intersectional approach to gender, race and discrimination and subsequent intergenerational impacts affecting Indigenous women and their
  • Trauma-Based Practice Informed – Understands to incorporate a trauma-informed approach to recognize and respond to all forms of trauma and the necessity of supporting Indigenous women in a culture of tradition and safety in her healing
  • She is Wise Leadership Informed – Understands to incorporate the Four Agreements within daily responsibilities and combined with ONWA’s cultural teachings contribute to the empowerment and leadership of Indigenous women within their



  1. Develops collaborative working relationships with all internal and external
  2. Confers with management to identify personnel needs, job specifications, job duties, qualifications, and
  3. Maintains current knowledge of Pay Equity, human rights, and employment standards guidelines/laws.
  4. Coordinate all internal recruitment processes including job posting, transfers or promotion of selected employees ensuring all applicable standards in hiring are
  5. Provide administrative and clerical support to the Human Resources portfolio as
  6. Assists HR management in developing forms, systems and policies related to human resources
  7. Sets up and accurately maintains HRIS and the applicant tracking system to ensure smooth recruitment and accurate record keeping
  8. Recruit applicants for open positions, making public presentations regarding the organization and job opportunities; coordinating staff participation, set up, and work at job fairs
  9. Contact applicants to inform them of the status of their employment possibilities, consideration, and selection utilizing the
  10. Inform potential applicants about facilities, operations, benefits, and job or career opportunities in organizations.
  11. Hire applicants and authorize paperwork assigning them to positions including the required criminal background check forms. Prepare and maintain employment
  12. Advises management on organizing, preparing, and implementing recruiting and retention
  13. Develop and execute recruiting plans and work collaboratively with Managers on
  14. Project yearly recruitment expenditures for budgetary consideration and control to the Human Resources
  15. Network through industry contacts, association memberships, trade groups and employees and build networks to find passive
  1. Collaborate, draft and work with hiring manager in creating job
  2. Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation.
  3. Develop a pool of qualified candidates in advance of
  4. Research and recommend new sources for active and passive candidate
  5. Utilize the Internet for recruitment, post positions to appropriate Internet sources and research new ways to use the internet for recruitment; use social and professional networking sites to identify and source
  6. Locate and document where to find ideal
  7. Schedule and conduct prescreening interviews and competency-based interviews for applicants and referring candidates for additional interviews with others in organization where required by Management.
  8. Advise managers and employees on staffing policies and
  9. Coordinates and facilitates the orientation process and ensures all new hires receive and complete all necessary paperwork and HR onboarding tasks as
  10. Project yearly recruitment expenditures for budgetary consideration and control to the Human Resources
  11. Gather, maintain, and report on HR recruitment
  12. Travel when
  13. Other duties as assigned.



  1. Complete reports and submit to Manager when required and by date
  2. Complete and attend supervisions with Manager and team meetings, on a regular
  3. Other reports or administration as



  1. Promotes the ONWA across the province of
  2. Develop community partnerships that work to enhance the services provided by Human Resources
  3. To adhere to professionalism in always representing the organization
  4. Maintain excellent



  1. Adhere to the Policies and Procedures as set by the
  2. Leads and models expected behaviors as outlines in the Policies and Procedures of
  3. Representation on committees as required for the enhancement and benefits of ONWA’s


  1. To network and promote ONWA and all ONWA related programs. Maintain excellent communication.
  2. Always maintain
  1. Adherence to the Code of Ethics and positive relationship
  2. The completion of functions outlined in the description and the achievement of goals set to a high
  3. Regular attendance and conduct at work according to the requirements of the ONWA’s Policies

and Procedures.

  1. Adherence to the Four Agreements and our Teachings in the daily responsibilities of this



To execute duties and responsibilities outlined in the job description.



The Recruiter will be accountable to the Human Resources Manager for the proper completion of the functions outlined in the job description.

Employee Signature                                                                        Date