• Contract
  • Temporary
  • Toronto

Website imagineNATIVE imagineNATIVE Film + Media Arts Festival

The world's largest presenter of Indigenous screen content.

The imagineNATIVE Film + Media Arts Festival is currently accepting applications for the following role:

INSTITUTE ADMINISTRATIVE ASSISTANT

A rare opportunity to work at one of Canada’s leading arts organizations celebrating its 22nd annual Festival, October 19-24, 2021!

Application Deadline: Friday, March 5, 2021
(NOTE: late applications will not be accepted)
Temporary, trainee position (52.2 weeks), 35 hrs/week
Rate: $21.00 CAD per hour
April 1, 2021 – March 31, 2022

Send your C.V./Resume along with a cover letter by email, with the job title in the subject heading, to employment@imagineNATIVE.org

You may address the cover letter to:
Adriana Chartrand, Institute Manager
imagineNATIVE Film + Media Arts Festival
401 Richmond St. West, Suite 446
Toronto, ON M5V 3A8

All applicants must meet requirements for employment as determined by Miziwe Biik Aboriginal Employment and Training.

 

INSTITUTE ADMINISTRATIVE ASSISTANT JOB DESCRIPTION
(Temporary, assistant position, contract staff) 

REPORTS TO: Institute Manager

The Institute Administrative Assistant provides support to the Institute Manager and Institute Coordinator by assisting with administrative and organizational duties.

This is an exciting opportunity to learn about professional development programs in the industry, project management, and to see the full cycle of producing the annual Industry Days for the imagineNATIVE Festival.

The duties and responsibilities of the Institute Administrative Assistant include but are not limited to: 

  • Organizing digital filing system for the Institute’s archives
  • Scheduling meetings and workshops with Institute lab participants, facilitators
  • Updating Institute paperwork (LOAs, contracts)
  • Collecting and organizing material from partners and participants (bios, headshots)
  • Consult Institute timeline to ensure programs are meeting deadlines/deliverables
  • Liaise with other departments and staff as necessary
  • Other related administrative duties

Promotional Materials & Website 

  • Collaborate with team in the creation of promotional materials –  posters and other images as needed for Institute labs and events throughout the year, for social media platforms (Twitter, Instagram, Facebook) and the Institute website
  • Work with Institute and Communications staff to develop a unified ‘look’ for Institute promo materials
  • Organize and track promotional assets
  • Ensure appropriate logo placements
  • Liaise with Institute staff, internal departments, and industry delegates in the production of materials
  • Collaborate with Communications staff in keeping Institute updated with alumni news, current participant and program info

Information Management 

  • Implement digital filing system for materials in Institute’s Google Drive
  • Organize archived Drive materials
  • Create and update timelines for all Institute labs, programs, and events
  • Provide consistent reminders to Institute staff about upcoming deadlines and deliverables

Administrative Assistance

  • Scheduling meetings between staff and participants for all Institute labs and events
  • Collecting & organizing collateral materials and deliverables from Institute lab participants
  • Collecting & organizing collateral materials for Industry Days speakers (headshots, bios, etc.)
  • Sending upcoming deadline reminders to lab participants
  • Sending reminders to speakers/facilitators for Institute labs
  • Participate in job-related training activities as necessary
  • Participate in job-evaluations, as necessary

Skills and Qualifications:

  • Great attention to detail and strong organizational skills
  • Strong communication and  interpersonal skills
  • Ability to work on multiple projects/initiatives simultaneously and meet deadlines
  • Works well in a team and independently with minimal supervision
  • Positive and professional attitude
  • Works well in an often fast-paced environment
  • A demonstrated interested in film, the arts and Indigenous communities
  • Proficiency in Adobe Suite (In Design, Illustrator, Photoshop)* not required, but an asset
  • An ability to work independently and as a team in a fast-­paced environment
  • Good computer skills (Excel, Microsoft Office, G Suite) and a willingness to be trained
  • Must be able to work from home with own computer/laptop and phone

imagineNATIVE is proud to have a dynamic and diverse staff with the majority being Canadian and international Indigenous individuals. We are committed to achieving and maintaining a team that reflects and affirms the diversity of our society and works together in providing a discrimination-free environment, characterized by respect and equity, where people can realize their full potential.

Should you require any accommodations in the application process, please contact employment@imagineNATIVE.org or by phone at 416-585-2333. Should you have questions regarding this posting, contact jreardon@imagineNATIVE.org.

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