Digital Assets Organizer – Full-time contract

Company: Woodland Cultural Centre

Posting Period:           January 26, 2026 – February 6, 2026 @4:00p.m.

Position:                     Digital Assets Organizer – Full-time contract

Location:                     Woodland Cultural Centre

Job Status:                  Contract starting March 2, 2026 until December 4, 2026 (40 weeks)

Hours of Work:           35 hours/week

Salary Range:             $24.00/hour with MERCs

SUMMARY

Within the Artistic and Programming Department of Woodland Cultural Centre the Digital Assets Organizer assumes responsibility for sorting, cataloguing, labelling, and organizing the digital assets of the organization. The Digital Assets Organizer reports to the Artistic and Programming Director with day to day mentorship and oversite provided by the Collections Registrar to develop and maintain a digital assets management system and support WCC Staff and visitor access to and use of digital assets. This role may also be called upon to work as needed in areas such as marketing photography, collections management and event planning.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative:

• Develop digital asset management system; determining the suitability and quality of existing digital assets; disposing of those deemed unsuitable.
• Develop file naming protocols and catalogue existing assets using appropriate terminology and pertinent information within the metadata fields in order to ease future access and use of digital assets.
• Organize existing physical and digital collections taking into consideration taking into consideration Haudenosaunee protocols, Canadian Copyright Law and Privacy Law and museum and archival best practices for care, handling and storage.
• Work with staff at all levels of the organization and across departments to determine existing digital assets, quality of assets, ownership, control, access and permission levels.
• Undertake editing of digital assets using available software.

Educational:

• Train staff on protocols to be used with new records and implement them with existing records.
• Support knowledge dissemination and research by contributing to the Centre’s newsletter/social media; supporting research request; participating in Collections Committee meetings.
• Participate in and seek out professional development opportunities for self and Woodland Cultural Center Staff. Arranging for a training session for all pertinent Woodland Cultural Centre staff in the field of Copyright and Privacy law will be an integral component of this position.

Other duties:

• Support applications and reporting to grants and funders.
• Other related duties as assigned

QUALIFICATIONS & EDUCATION

• Educational background in Information and Technology OR an acceptable equivalent in educational and lived experience;
• Knowledge of and familiarity with Haudenosaunee Communities and people;
• Thorough knowledge of common Microsoft Office programs; metadata fields, photography and design software (i.e., Adobe Photoshop) and digital technologies.
• Digital data asset and database management experience
• Excellent communication (both verbal and written) and interpersonal skills.
• Must pass a police record check.
• Have a valid driver’s license and reliable transportation and proof of insurance.

CULTURE

Woodland Cultural Centre serves to preserve and promote Indigenous history, art, language and culture.

WORK ENVIRONMENT

• Certain activities and/or special events may require travel and work outside of regular hours
• The duties require equal time working independently and within a group. The role will need to work closely with the Collections Registrar to identify and label assets.
• This position requires moderate physical effort.
• This position requires moderate visual/sensory effort.
• This position typically operates in a generally agreeable work environment.
• Mental Stress: There is regular deadline pressure from various sources.

REPORTS TO

            Artistic & Programming Director

SUBMISSION PROCESS:

All applicants for this position should submit a cover letter, a current resume, and three references by March 6, 2025 at 4pm to:

Woodland Cultural Centre

Attn: Digital Assets Organizer Job Application

184 Mohawk Street, Brantford, ON N3S 2X2

(519) 759-2650

museum@woodlandculturalcentre.ca

Please note:

Only those applicants selected for an interview will be contacted.

Police Record Check will be required at the time of Offer of Employment.

Nia:wen/Thank You