Administrative Assistant

Company: Six Nations Group

Are you an organized and detail-oriented administrative professional who thrives in a fast-paced environment, enjoys coordinating schedules, preparing reports, and keeping operations running smoothly? We are!

Six Nations Group (SNG) is growing, and we're looking for an Administrative Assistant – Contract (6 months) to join our team. Reporting to the Director of Operations, this role provides administrative and operational support across multiple business functions, ensuring the efficient coordination of schedules, meetings, reporting, documentation, and departmental activities.

If you are a highly organized professional with strong communication skills, exceptional attention to detail, and a passion for supporting operational excellence, we'd love to hear from you.

What You’ll Do

Administrative Coordination & Scheduling

• Manage calendars, schedules, appointments, and meeting requests for the Operations Department
• Coordinate meetings and ensure timely communication of scheduling changes and priorities.
• Scheduling-related activities as required.

Administrative Support & Documentation

• Prepare presentations, reports, correspondence, and other business documents. 
• Maintain organized electronic and physical filing systems.
• Ensure administrative records and documentation are accurate, current, and accessible.

Meeting Coordination & Minutes

• Prepare meeting agendas and supporting materials.
• Coordinate meeting logistics, including room bookings and attendee communications. 
• Attend meetings, record minutes, and distribute follow-up action items.
• Track action items and provide administrative support for ongoing initiatives.

Reporting & Data Management

• Collect, organize, and compile information for operational reports and presentations.
• Maintain accurate departmental records and databases.
• Support data entry, reporting, and operational tracking activities
• Ensure information is submitted accurately and on time.

Accounts Payable Support

• Review, code, and submit invoices.
• Ensure supporting documentation is complete and submitted according to established procedures.
• Track invoice status and assist with budge-related administrative processes.

Departmental Coordination & Communication

• Communicate with internal departments, contractors, vendors, consultants, and other stakeholders.
• Support operational initiatives through effective coordination and follow-up.
• Assist with departmental projects and special assignments

What You Bring

Education

• Post-secondary education in Business Administration, Office Administration, or a related field preferred.
• Administrative Assistant or Executive Assistant certification considered an asset.

Experience

• Minimum of two (2) to four (4) years of experience in an administrative support role.
• Experience supporting operational departments or senior leadership is considered an asset.
•  Experience preparing reports, presentations, meeting materials, and processing invoices preferred.

Knowledge & Skills

•  Strong proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
•  Experience coordinating schedules, meetings, and departmental activities.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to manage confidential information with professionalism and discretion.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
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Additional Requirements

• Successful completion of a Police Record Check upon offer of employment.
• Ability to maintain confidentiality and professionalism.
• Flexibility to work occasional additional hours as required.
• Valid driver's license considered an asset.

About Us

• SNG drives economic development and long-term prosperity for the Six Nations community while upholding the cultural values and integrity of our people.
• We are committed to creating employment opportunities, generating sustainable revenue, and supporting community priorities.
• We are committed to a respectful, inclusive, and accessible workplace. Accommodations are available throughout the recruitment process.

Accommodations

• At Six Nations Group, we are committed to diversity and inclusion. Human Resources will accommodate needs under the OHRC and AODA. If you require accommodation during any phase of recruitment, please contact hrdept@sixnationsgroup.ca.

Apply Today

•  If you're a dedicated finance professional who values accuracy, accountability, and continuous improvement, we'd love to hear from you.
• Join a team that is helping build economic prosperity while supporting the future of the Six Nations community.
• All applicants will receive follow-up communication regarding their application status.