Function & Overview
Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.
Reporting to the Human Resources (HR) Manager, the Staffing & Total Compensation Officer has the responsibility to support the staffing and total compensation Human Resources functionalities, including full-cycle recruitment, pension and benefits administration, and position and salary analysis across the organization. The position assists the HR Manager in ensuring that staffing and compensation processes and procedures are effectively strategized, executed, and managed according to SNP policy and procedures, Employment Law, and Human Rights legislation.
The duties of the Staffing and Total Compensation Officer – include, without limitation:
- Ensuring that all staffing processes align with organizational policy and comply with all applicable Employment and Human Rights legislation;
Ensuring that all staffing processes reflect SNP’s values of diversity and Indigenous inclusion for the people it hires and serves;
- Assisting in the development and taking the lead on the implementation of recruitment and retention strategies to enable SNP to attract qualified employees who align with the organization’s mission and values;
- In coordination with the HR Manager and Director of Operations, identifying short and long-term staffing objectives, assessing hiring priorities on an ongoing basis, and designing and implementing processes and timelines to meet these objectives and priorities;
- Leading full-cycle recruitment processes, including job description development, sourcing candidates, posting of positions using the HRIS, candidate screening, interview question development, interview scheduling and participation, contract development, and the onboarding and orientation of new hires;
- Attending career fairs, presenting at industry events, and building networks through the Six Nations community, educational institutions, and government agency initiatives;
- Assisting in the development of a formal orientation process and package for new hires;
- Reviewing and updating employee job descriptions, as well as roles and responsibilities matrixes in alignment with the current org chart;
- Conducting compensation research and analysis on occupations and industries relating to internal SNP roles, including the current local job market, average wage and employment rates, salary ranges in similar organizations;
- Establishing salary ranges for internal positions in line with market research, departmental budgets, and organization wide compensation strategies;
- Managing and tracking employee contract end dates and renewals, including the creation and distribution of employment and fee for service contracts following established processes and guidelines;
- Working with the HR Manager, HR Generalist, and Leadership across the organization to identify succession gaps and develop succession plans;
Pension & Benefits Administration
- Administers and manages pension and benefits for all applicable SNP employees, including new employee enrollment, termination of departing employees, periodic plan changes, and reporting and compliance;
- Serving as the first point of contact for employee benefit or pension plan concerns, updates, and questions;
- Coordinating with payroll for employee benefit and pension deductions and providing detailed updates in a timely manner;
- Organizing pension and benefits training and seminars with providers, as well as managing the ordering and distribution of relevant plan materials;
- Engaging with service providers to review and update employee pension and benefit plan structure and fees;
- Promoting and managing the Employee Assistance Program for all employees;
- Taking the lead on the pension and benefit administration of employee leaves, monitoring STD/LTD cases, and ensuring accurate reporting to all relevant parties;
- Supporting the HR Manager and HR Generalist in administering third party disability management leave/claim reviews;
- Providing administrative and research support to Leadership to ensure informed decision-making and accurate internal workforce planning;
- Assisting the HR Manager in the development and distribution of HR reports to employees, Senior Leadership, SNP Board, and regulatory bodies;
- Drafting general forms, letters, and memos, as required;
- Organizing and maintaining various filing systems, including the HRIS, electronic files, data tracking spreadsheets, and employee personnel files onsite and off-site;
- Under the direction of the HR Manager, managing and actioning high volume, transactional and administrative requests related to HR operation deliverables – ensuring documentation and tracking systems and files are up to date and easy to navigate;
- Assisting the HR Manager in processing employee updates related to new hires, transfers, leaves, and departures including updates to the HRIS;
- Co-ordinating, scheduling, and verifying various appointments, meetings, and trainings, as required;
- Providing consistent, timely, and accurate information to employees and Managers in accordance with pension and benefit plan rules, organizational policies, and the provisions of employment agreements;
- Reviewing details and confirming information on all forms received from Managers and employees prior to processing;
- Contacting Managers and employees for verification of information or for missing information;
- Participating in HR projects and initiatives, as assigned; and
- Other related duties, as required.
Education and Experience:
- Post secondary degree/diploma in Human Resources or related field;
- Minimum of 3 years’ related experience in a similar role;
- Experience utilizing an HRIS and Application Tracking System; and CHRP designation is an asset.
Knowledge, Skills, and Abilities:
- Excellent communication skills with an emphasis on written expression (i.e., faultless spelling and grammar, and professional style);
- Sound interpersonal skills including communication, organization, negotiation, confidentiality and professional judgement;
- Demonstrated competencies in strategic thinking, coordination, analysis, policy development, and change management;
- Ability to work under pressure and manage schedules, portfolios, and timelines, to meet demanding deadlines;
- Capacity to work both independently and in a team setting, demonstrating Hodinǫshǫ:nihvalues of Ga`nigohi:yo:;
- Demonstrated familiarity with standard desktop computing programs, including spreadsheets, word processing, and database applications, on the Windows 2010 (or later) operating system; and
- Understanding and appreciation of, and willingness to support the unique philosophy, vision, and mission of Six Nations Polytechnic, Inc.
This position is a full time position.
This posting will close April 16, 2021.
Please submit application to: firstname.lastname@example.org