Website Six Nations of the Grand River

ADMINISTRATION LEAD 165R2-22-1

ADMINISTRATION, HEALTH SERVICES

CONTRACT

Applications will be received by Six Nations of the Grand River and Grand River Employment & Training (GREAT) up until 4:00 p.m. EST, Wednesday, January 4, 2023 for the ADMINISTRATION LEAD with ADMINISTRATION, HEALTH SERVICES.  The Six Nations of the Grand River Application for Employment Form, Job Posting and Job Description are available for printing from the www.greatsn.com website.  Online applications accepted through https://www.vscyberhosting.com/sixnations/. NO LATE APPLICATIONS ACCEPTED.

 

Applicants from Six Nations and other First Nations will be given preference to deliver programs and services in a First Nations community.

JOB SUMMARY:  The Administration Lead reports to the Director of Health Services.  Reporting to the Director of Health Services, the Administration Lead is a member of the Six Nations Health Services Senior Leadership Team and is responsible to support planning, organization, coordination and day-to-day operation of the administration area of the department.  In collaboration with the Senior Leadership Team, the Administration Lead provides leadership and coordination of activities in the planning and implementation of Risk Management initiatives.  The Administration Lead follows the internal and external guiding principles, as well as ensuring compliance with all applicable policies and standards.  In addition to the aforementioned, the Administration Lead will also accept responsibility for fostering an environment that encourages teamwork and participation of all staff to continuously improve effectiveness and efficiency of services.  A balanced year end budget is expected with all services being delivered on specification, on time and on budget in 100 % of all cases.

Type Contract
Closing Date  January 4, 2023
Term: Until June 2023
Hours of Work  35 Hours Per Week
Wage $75,000 – $82,500

BASIC QUALIFICATIONS:

  • University graduate or post graduate in Health Sciences or related field or equivalent combination of experience and education.
  • Good knowledge of health services programming preferably gained through related experience of at least three years.
  • Working knowledge of governmental policies, programs, services and procedures at the Federal, Provincial and Regional levels relative to the delivery of health services.
  • Minimum of three years’ professional managerial experience.
  • Evidence of lifelong learning & professional development.
  • Comprehensive knowledge of standards of care, professional standards, best practice, evidence-informed decision making, legislative requirements, risk management and quality improvement.
  • Demonstrated fiscally responsible experience managing multiple budgets.
  • A no nonsense professional approach in the day to day operations is expected.
  • Health Care Professional in good standing with his/her respective College.
  • Demonstrated excellence in communication both written and verbal.
  • Demonstrated conflict management skills, project management, continuous quality improvement and change management.
  • Excellent critical thinking/decision making knowledge & skills, program design, development.
  • Demonstrates ethical practice.
  • Strong computer/technology skills.
  • Able to work independently, meet timelines, work within and lead a team, strong organizational skills.
  • Able to prioritize and manage multiple priorities effectively.
  • Creative, innovative and flexible.
  • Demonstrated experience in a First Nations Community.

SUBMISSION PROCEDURE: (Choose one method ONLY):

 

Method #1:  Online

  1. Please visit: https://www.vscyberhosting.com/sixnations/ to access our job board and follow the directions to apply.
  2. Please ensure all required documents are provided/uploaded with your application package, which include:
    1. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.
    2. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
    3. Copy of your education diploma/degree/certificate and transcript.
  3. If you have any questions or need assistance please reach out to Melissa Stefureak, Staffing Officer at 519-445-2223 ext 5727 or via email at recruitment@sixnations.ca.

 

Method #2: GREAT – Applications must include all of the following:

  1. Printed, filled in and authorized Six Nations of the Grand River Application for Employment Form.
  2. Cover letter including your band name and number (if applicable). Please indicate in your letter how your education and experience qualifies you for this position.
  3. Recent resume clearly identifying that you meet the Basic Qualifications of this position as stipulated above.
  4. Photocopy of your education diploma/degree/certificate and transcript.
  5. Place all documents listed above in a sealed envelope and mail to or drop off at:

 

Administration Lead – Contract – 165R2-22-1

c/o Reception Desk

Grand River Employment & Training (GREAT)

P.O. Box 69, 16 Sunrise Court

Ohsweken, Ontario  N0A 1M0

POSITION DESCRIPTION – HEALTH SERVICES

POSITION TITLE:                        Administration Lead

REPORTING RELATIONSHIP:

Reports to the Director of Health Services

PURPOSE & SCOPE OF THE POSITION:

Reporting to the Director of Health Services, the Administration Lead is a member of the Six Nations Health Services Senior Leadership Team and is responsible to support planning, organization, coordination and day-to-day operation of the administration area of the department.

In collaboration with the Senior Leadership Team, the Administration Lead provides leadership and coordination of activities in the planning and implementation of Risk Management initiatives.  The Administration Lead follows the internal and external guiding principles, as well as ensuring compliance with all applicable policies and standards.

In addition to the aforementioned, the Administration Lead will also accept responsibility for fostering an environment that encourages teamwork and participation of all staff to continuously improve effectiveness and efficiency of services.

A balanced year end budget is expected with all services being delivered on specification, on time and on budget in 100 % of all cases.

KEY DUTIES & RESPONSIBILITIES:

  1. Technical Functions:
  • Provides leadership and insight as a member of the Health senior leadership team.
  • Provides strategic guidance as well as develops the processes and tools to increase efficiencies and improve effectiveness of the services provided.
  • Provide direct supervision and managing the day-to-day issues related to staffing.
  • Managing specific responsibilities or components within the department.
  • Assisting in the advancement of the department’s mission, vision and strategic direction.
  • Facilitating an environment which supports creativity and innovation in the delivery of patient care services.
  • Ensuring that front line staff has the facilities, equipment, and resources necessary for the day-to-day functions and activities.
  • Ensures the focus of the services is based on outcomes and strives to develop appropriate risk and quality indicators.
  • Assist in the development, implementation, and evaluation of a resource (financial, human, and facilities) plan, which is consistent with the department directions.
  1. Communications Functions:
  • Seeks information about organization directions, strategies, and targets.
  • Share information actively and regularly to enable decision making at the appropriate level.
  • Communicate effectively with colleagues other programs and services.
  • Participate in communication with community and regional partners for information sharing and networking as requested by the Director of Health Services.
  • Promotes program services to increase community awareness of programs offered.
  • Participates in committees for department planning.
  • Works with Director of Health Services and other agencies to identify and resolve issues.
  • Advocate for Six Nations community needs at every level of inter- agency communication.
  • Participate in on-going communication with agencies external to Six Nations for the purpose of awareness and potential program expansion, upon request.
  • Facilitate the development, implementation, and evaluation of department goals and objectives.
  • Support and promote an environment for personal development so that members of the program can maximize their potential.
  • Interpret policy consistently and fairly, and facilitate the constructive resolution of conflicts.
  1. Administrative Functions:
  • Ensures the implementation of appropriate safety (patient, worker, workplace) programs, policies and processes
  • Ensures appropriate resources are available and where unavailable, contingency plans are in place
  • Assist in the development, implementation, and evaluation of the operational vision for the program within the context of the department vision and strategic direction.
  • Communicate the mission, vision, values, and strategic direction.
  • Demonstrate and facilitate the development of staff behaviours, which are consistent with the mission, and vision of both the department and the program.
  • Contribute to the provision of safe and effective patient care and services by maintaining and improving standards of practice within the program.
  • Advises the Director of Health Services of situations presenting risk of litigation, adverse publicity and differences between staff.
  • Facilitate ongoing development of team functioning.
  • Provides re-instruction, discipline, and termination of staff as required.
  • Contribute to innovative resource allocation that supports rapid response to changing service requirements and revenue generating possibilities.
  • Assist the program to meet the fiscal operational targets.
  • Establishes and identifies with the staff, their performance objectives, professional development goals and the strategies to facilitate continual growth.
  1. Other Functions:
  • Provides support to the Six Nations Emergency Measures Plan by ensuring awareness of the Emergency Measures Plan and assistance as instructed by the Director of Health Services
  • Assistance in other areas of Six Nations Health Service’s COVID-19 pandemic response based on knowledge, skills and judgement to fulfill duties as requested.
  • Performs other job-related duties as may reasonably be required by the Director of Health Services.

WORKING CONDITIONS:

Working has a high profile, extensive public contact and is subject to consistent deadlines and interruptions.

Work at times will be subject to unscheduled hours and out of office sessions.

WORKING RELATIONSHIPS:

With the Director of Health Services

Receives direction, guidance, encouragement; discusses plans and priorities.

With the Health Services Senior Leadership Team

Provides technical support and advice for administrative and operational

responsibilities.

With Other Staff

Promotes courtesy, co-operation and teamwork with all staff.

With the Six Nations Human Services Committee

Develops positive working relationships with individuals, families and leaders of the Six Nations Community.

 

With External Agencies  

Represents and promotes Six Nations interests relative to health services; maintains awareness of legislative policy and program changes; seeks to develop close working relationships.

With the Public

Represents and promotes the health services interests of Six Nations; works in a courteous, co-operative positive and proactive manner, provides information and advice.

 

KNOWLEDGE AND SKILLS:

Minimum Requirements:

  • University graduate or post graduate in Health Sciences or related field or equivalent combination of experience and education.
  • Good knowledge of health services programming preferably gained through related experience of at least three years.
  • Working knowledge of governmental policies, programs, services and procedures at the Federal, Provincial and Regional levels relative to the delivery of health services.
  • Minimum of three years’ professional managerial experience.
  • Evidence of lifelong learning & professional development.
  • Comprehensive knowledge of standards of care, professional standards, best practice, evidence-informed decision making, legislative requirements, risk management and quality improvement.
  • Demonstrated fiscally responsible experience managing multiple budgets.
  • A no nonsense professional approach in the day to day operations is expected.

Other Related Skills:

  • Health Care Professional in good standing with his/her respective College.
  • Demonstrated excellence in communication both written and verbal.
  • Demonstrated conflict management skills, project management, continuous quality improvement and change management.
  • Excellent critical thinking/decision making knowledge & skills, program design, development.
  • Demonstrates ethical practice.
  • Strong computer/technology skills.
  • Able to work independently, meet timelines, work within and lead a team, strong organizational skills.
  • Able to prioritize and manage multiple priorities effectively.
  • Creative, innovative and flexible.
  • Demonstrated experience in a First Nations Community.

IMPACT OF ERROR:

Errors in judgment, a lack of professionalism and errors in the conduct of duties will lead to loss of credibility, poor public relation, confusion, duplication of effort and misinformation being given to the Director of Health Services, Human Services Committee, Six Nations Elected Council, Government Agencies and the public.

In several cases, impact of error will result in legal liability and/or financial loss to self and/or Six Nations Elected Council.

CONTROL:

Works within the organizational structure and administrative policy and procedures established by the Six Nations of the Grand River Elected Council Employment Policy.

Works within the guiding principles set by Health Services Department and Six Nations of the Grand River Elected Council.

Works within the administrative policies and procedures established by the Six Nations of the Grand River Elected Council for the Health Services Department and other legislation provided by the respective governments agencies.