WINHEC Events Assistant

Company: Six Nations Polytechnic

Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

 

For more information, visit www.snpolytechnic.com

 

JOB PURPOSE

 

The Events Assistant is a new, temporary position designed to support the large-scale WINHEC AGM event being hosted at SNP during July 2027. The Event Assistant is responsible for the overall coordination and logistical planning leading up to the event, as well as, ensuring execution of the event follows planning deliverables and for producing a post-event summary report.  Key planning categories include attendee and capacity logistics; accommodations and travel; registration planning; catering and hospitality; cultural programming; social programming; agenda/program and meeting space planning; event transportation and shuttle service; sponsorship strategy; communication and marketing strategy; swag and gifts; guest support; volunteer and ambassador committee; technology planning; and legacy building and 25th anniversary celebration.  The Event Assistant works with sub-committees for each of the categories listed above and support coordinated planning between the sub-committees.

 

The Events Assistant is required to perform all duties consistent with the governance values and operating policies of Six Nations Polytechnic (SNP) while fostering positive relations with staff, students, stakeholders, and the community; contributing to a culturally supportive teaching, learning and work environment consistent with Hodinǫshǫ:nih/Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind).

 

KEY ACCOUNTABILITIES

Assisting with Event Planning 70%

• Assisting the Executive Assistant and those part of the WINHEC event with planning, management, and execution of the event
• Support logistical arrangements including venue setup and catering
• Contribute to event scheduling and checklist management to meet timelines
• Liaise with the communications team for the creation of communications material for the purpose of the WINHEC event.
• Work with the individuals in all areas of the planning committee to ensure tasks are being completed
• Update the Executive Assistant of tasks that are outstanding and discuss mitigation strategies
• Other related duties, as required

Research 20%

• Research and brainstorm successful conference strategies as potential solutions for hosting the WINHEC event
• Research and brainstorm successful logistics strategies as potential solutions for hosting the WINHEC event
• Create a database of vendors pertaining to all logistical components of the event planning process
• Other related duties, as required

General Administration 10%

• Assist with the procurement processes such as reconciling invoices
• Track expenses and maintain records
• Maintain inventory of items pertaining to the WINHEC event such as marketing and promotional items
• Work with other staff as deemed necessary to compose a post-event report
• Other related duties, as required

EDUCATIONAL KNOWLEDGE

 

Completion of high school. Diploma and/or degree in event planning, hospitality, or a related discipline is an asset.

EXPERIENTIAL KNOWLEDGE / CULTURE AND LANGUAGE EXPERTISE

 

Over 1 year and including 3 years of experience with planning large-scale events; Experience with hosting international guests; Experience with coordinating accommodations, transportation, and catering.

 

Prior experience working for an Indigenous organization is preferred.

Criminal Record Check

The successful candidate will be required to provide an original Criminal Background Check – Vulnerable Sector Screening that is satisfactory to Six Nations Polytechnic (SNP) prior to the first day of work at Six Nations Polytechnic, and an Offence Declaration that is satisfactory to SNP by their first day of employment at Six Nations Polytechnic. 

 

At Six Nations Polytechnic, we are committed to diversity and inclusion as we continue and expand our efforts to become a more inclusive, safe and respectful workplace. Human Resources will accommodate any needs under the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). Recruitment processes will be modified to remove barriers to accommodate those with disabilities, as may be requested.

 

Applicants from Six Nations and other Indigenous communities will be given preference to deliver programs and services in a First Nations community. 

 

Full Job description is available upon request.

 

POSITION TYPE: New Position

POSITION CLOSING DATE: November 13th, 2026

JOB TYPE: Part-Time Contract till August 2027

SCHEDULE: Up to 37.5 hrs Monday-Friday

WORK MODEL: Hybrid 

PAY BAND: 3; Core range $23.10-$27.06/hour. The target hiring salary for this position is Step 1 up to 45% of the pay band. Considerations for new hire step placements include internal pay equity, experiential knowledge and/or language and cultural expertise.