• Contract
  • Ohsweken, ON
  • Applications have closed

Website Six Nations Polytechnic

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Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

For more information, visit www.snpolytechnic.com

Function & Overview 

Under the supervision of the Director of Finance, the Accounts Payable & Receivable Administrator is responsible for providing financial and administration services, ensuring effective, efficient, and accurate data for the operations of Six Nations Polytechnic Inc. (SNP). The Accounts Payable & Receivable Administrator complies with established governance, operating policies, and procedures for monthly, quarterly, and annual activities.

Duties 

The duties of the Accounts Payable & Receivable Administrator – include, without limitation:

Accounts Payable & Accounts Receivable 

  • Entering monthly Accounts Payable invoices paid via on-line banking;
  • Reviewing invoices, credit memos, cheque requisitions, and expense claims for approval and  coding, followed by the entering of corresponding data into the Accounts Payable Module;
  • Ensuring proper documentation is provided for all areas of accounts payable, including accurate approvals and coding, required expense claim receipts, consistent purchase order receipts, and appropriate use of financial forms, etc.;
  • Creating weekly Electronic Funds Transfer (EFT) and Cheque payment batches in accordance with SNP’s accounts payable payment schedule;
  • Maintaining an accurate disbursement log for outgoing cheque payments;
  • Reviewing monthly vendor account statements and liaising with the vendor’s Accounts Receivable Department to resolve any outstanding payments or discrepancies with invoices;
  • Maintaining a purchase order numbering system and ensuring that invoices match purchase order requests;
  • Reconciling statements for monthly office supply ordering, company credit card expenditures and the Petty Cash system;
  • Assisting with financial inquiries, including retrieving invoices for staff and preparing reports based on specified requested data;
  • Supporting preparation of the annual audit by organizing selected
  • Accounts Payable invoices and submitting them to the Audit Portal;
  • Assisting the Financial Controller – Accounts Payable & Payroll –
  • Accounts Payable & Payroll with the preparing and processing of AR invoices, tracking aged accounts receivable, and managing overdue accounts;
  • Assisting the Financial Controller – Accounts Payable & Payroll – Accounts Payable & Payroll with receiving and processing weekly cash, credit card, e-transfer, direct deposit, and cheque payments;.
  • Assisting with the preparation of annual Student T2202’s – Tuition receipts;

General Administration  

  • Providing administrative support to the Finance Department such as photocopying, updating the filing system, etc.;
  • Coordinating information technology needs; scheduling maintenance and updates;
  • Assisting with the development and implementation of Finance policies and procedures;
  • Supporting the entry of cash, debit, and credit receipts into the Accounts Receivable Module for student purchases;
  • Providing invoices to the Financial Controller – Accounts Payable & Payroll – Accounts Payable & Payroll, Financial Accountant, and Director of Finance;
  • Maintaining an inventory of resource material for SNP educational courses and programs offered; and
  • Other related duties, as required;

 Qualifications 

Education and Experience 

  • Post-secondary degree/diploma in business, accounting, or related field;
  • Minimum 2 years’ experience in a similar role; and
  • Direct experience utilizing Sage Accpac financial account AP and AR Modules.

Knowledge, Skills and Abilities 

  • Thorough knowledge of accounting principles and procedures (Generally Accepted Accounting Principles- GAAP) and Non-Profit accounting Standards;
  • Excellent communication skills with an emphasis on written expression (faultless spelling and grammar, and professional style);
  • Sound interpersonal skills including communication, organization, negotiation, confidentiality, and professional judgement;
  • Demonstrated competencies in strategic thinking, coordination, and analysis;
  • Ability to work under pressure and manage schedules, portfolios, and timelines, to meet demanding deadlines;
  • Capacity to work both independently and in a team setting, demonstrating, Hodinǫshǫ:nih / Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind);
  • Demonstrated familiarity with standard desktop computing programs, including spreadsheets, word processing, and database applications, on Windows 2010 (or later) operating system;
  • Knowledge and understanding of the cultural values and sensitivity to needs/issues of the Six Nations community and Indigenous citizens;
  • Understanding and appreciation of, and willingness to support the unique philosophy, vision, and mission of Six Nations Polytechnic, Inc.; and
  • A general and current knowledge of Hodinǫshǫ:nih history, culture, values, contemporary issues, community priorities, and stakeholders.

Application Deadline: Thursday January 20th, 2022 at 4pm

Application Email: humanresources@snpolytechnic.com

Job Type:  Contract