Registrar & Director of Student Affairs

Company: Six Nations Polytechnic

Six Nations Polytechnic (SNP) is a unique Indigenous Institute, recognized by community, government, and institutions of higher learning, as a Centre of Excellence for Indigenous Knowledge. SNP offers postsecondary, secondary, trades education and training. SNP has formal partnerships with nine publicly funded Ontario Universities and Colleges and collaborates with six Ontario-based Indigenous owned and controlled post-secondary Institutes.

 

For more information, visit www.snpolytechnic.com

 

Function & Overview

 

Reporting to the Chief Operations Officer, the Registrar & Director of Student Affairs serves as the role responsible for the scope of work and oversight of the Registrar’s Office and the Student Affairs Office (ROSA). This position supervises and leads the ROSA Management team, which oversees the entirety of the Registrarial and Student Affairs service networks within the institution. This position supports the institutional creation and maintenance of a student centric campus culture, in alignment with the Mission, Vision, and Values of Six Nations Polytechnic. This role is also chiefly responsible for the oversight of compliance and regulation associated with enrollment and registrarial practices of the institution. The Registrar & Director of Student Affairs is required to perform all duties consistent with the governance values and operating policies of Six Nations Polytechnic (SNP) while fostering positive relations with staff, students, stakeholders, and the community; contributing to a culturally supportive teaching, learning and work environment consistent with Hodinǫshǫ:nih/Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind).

 

Duties

 

The duties of the Registrar & Director of Student Affairs include, without limitation:

 

Strategic Initiatives

• Maintaining institutional infrastructures that support student centric programs, services, and program compliance;
• Developing and implementing student services and student success planning that is informed by institutional values;
• Overseeing departmental support of student recruitment, admission, enrolment, records, financial aid, academic advising, campus life, mental health & wellness, and student conduct;
• Supporting institutional partners in development and implementation of Strategic Enrollment Planning and Management;
• Leading the development, implementation and ongoing updating of comprehensive, institution wide Mental Health and Accessibility strategies, as well as, Student Engagement strategies;

 

People Management

• Providing senior leadership and oversight to the Registrar Office and Student Affairs management team, including supervision of applicable unit managers;
• Assessing staffing needs and evaluating performance within the unit;
• Providing development opportunities by providing both on the job coaching and identifying development opportunities tailored for each employee;
• Supervising staff, day-to-day activities and deliverables;

 

Management & Oversight of Registrarial Services

• Leading development, vision, strategy, administration, and operational planning activities for the Registrar’s Office; ensuring alignment with and support of SNP’s strategic goals;
• Maintaining awareness of current trends within postsecondary education provincially, nationally, and internationally, and interpreting and predicting how prevalent forces and factors influence SNP;
• Monitoring registrarial best practices to plan for continuous improvement of the services SNP provides;
• Meeting regularly and work closely with other senior managers to collaboratively enhance service provision;
• Supporting data-informed, strategic enrolment planning and management, as it aligns with SNP’s mission and vision;
• Accountability for the effective administration of all student reporting, including governmental reporting related to student enrolment;
• Providing direction and oversight for all student recruitment activities and budgeting;
• Collaborating and advising the Academic Team; identifying, evaluating, and modifying strategic enrolment management goals, while taking internal and external forces that may influence the direction of Six Nations Polytechnic into account;
• Ensuring appropriate infrastructure is in place to support the full scope of service the Registrar’s Office and Student Affairs provides is appropriate to the scale of the institution and the scope of credential delivery activities;
• Reviewing the effectiveness of policies, systems and procedures which support the creation, maintenance, preservation, and accurate reporting of student data;
• Ensuring the integrity of unit management related to student records, and applicable student records and privacy procedures;
• Responsibility for complete and accurate student data upon which credentials are granted, eligibility for awards are assessed, claims for operating funds are made to granting agencies, and internal planning and analysis processes are based;
• Leading and providing oversight for effective administration of all financial assistance and academic scholarship programs;
• Collaborating with Information Systems management to ensure student focused software selection and policy development is implemented;
• Providing oversight for the ongoing functional development, and integrity, of the institution’s Student Information System;

 

Management & Oversight of Institutional Student Affairs

• Collaborating and advising institutional departments on all relevant policies impacting students and postsecondary and trades student experience;
• Increasing student engagement with SNP by fostering a vibrant school spirit that is nurtured in all interactions;
• Accountability for matters pertaining to campus wellness, student environment, campus community, and emerging student policy trends and themes;
• Intervening in individual student concerns as necessary; finding solutions to reported and escalated matters, and/or offering explanations / expert guidance in problem situations;
• Ensuring a student focused approach to all services, as informed by SNP student needs, best practice guidelines and research, and quality assurance measures as required;
• Developing and implementing student advising and student support methodologies;
• Ensuring that student support areas (e.g., recruitment, admission, financial aid, etc.) are integrated to support effective and coordinated advising throughout student lifecycle with the intended goal of student access and retention;
• Collaborating and implementing KPIs to document Student Affairs initiatives and measure outcomes (recruitment, retention, student evaluations);
• Enhancing collaboration across units and services to increase positive student outcomes;
• Developing student policies in alignment and in support of quality assurance standards (i.e., PEQAB, WINHEC, etc.);

 

Equity, Diversity & Inclusion

• Ensuring institutional policies, practices, facilities, structures, systems, and technologies respect and represent the needs of learners, including those belonging to equity deserving populations;
• Creating ongoing strategic plans for the continued development of inclusive initiatives and practices throughout the institution; and
• Developing and implementing an SNP strategy to address student accommodations via policy, procedure, and resources, including maintenance of applicable data.

 

Qualifications

 

Education and Experience:

• Master’s degree in Education, Higher Education Leadership, Business Management, or other applicable field; and
• Minimum 5 years of professional experience leading/managing in a postsecondary educational setting.

 

Knowledge, Skills and Abilities:

• Advance knowledge, skills and abilities related to postsecondary acumen, and localizing these understandings within in a Hodinǫshǫ:ni learning community;
• Excellent communication skills with an emphasis on written expression (i.e., faultless spelling and grammar, and professional style);
• Sound interpersonal skills including communication, organization, negotiation, confidentiality and professional judgement;
• Demonstrated competencies in strategic thinking, coordination, analysis, policy development, and change management;
• Ability to work under pressure and manage schedules and timelines;
• Capacity to work both independently and in a team setting, demonstrating Hodinǫshǫ:ni values of Ga’nigohi:yo/ Kanikoriio;
• Working knowledge of Canada's Personal Information Protection and Electronic Documents Act ("PIPEDA"), Ontario's Freedom of Information and Protection of Privacy Act ("FIPPA") and Personal Health Information Protection Act (PHIPA); and
• Contributing to a culturally supportive teaching, learning and work environment consistent with Hodinǫshǫ:nih/Rotinonhson:ni values of Ga’nigohi:yo:/Kanikoriio (Respect and the Good Mind).

 

At Six Nations Polytechnic, we are committed to diversity and inclusion as we continue and expand our efforts to become a more inclusive, safe and respectful workplace. Human Resources will accommodate any needs under the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA). Recruitment processes will be modified to remove barriers to accommodate those with disabilities, as may be requested.

 

Applicants from Six Nations and other Indigenous communities will be given preference to deliver programs and services in a First Nations community.

 

Application Deadline: Until Filled

 

Job Type: Permanent

 

Benefits:

• Company registered pension plan
• Dental care
• Extended health care
• Life insurance
• Paid sick and personal time

 

Schedule:

• 7.5 hours shifts
• 37.5 hours/week