Payroll Specialist

Company: Tim Horton Children's Foundation

Tim Hortons Foundation Camps help youth from underserved communities achieve their full potential through multi-day, overnight camp experiences. Whether at camp or back home in their communities between visits—our youth work to build social, emotional, leadership and innovation skills and behaviours like volunteerism and motivation to learn so they become civically and academically engaged, and successfully transition to adulthood.

At Tims Camps, we are catalysts for good — helping our youth participants and teammates be the best they can be, developing personal and career growth. We empower young people with skills to open doors to their future. That is our North Star and, together, we help shape leaders that build stronger communities.

We’re looking for a:

 Payroll Specialist

Job Summary: The Payroll Specialist is responsible for preparing, processing, and reviewing bi-weekly payroll for multiple employee groups across different provinces and states while ensuring compliance with relevant legislation. This role oversees payroll activities such as tax filings, benefit and pension remittances, reconciliations, and year-end reporting. Additionally, the Payroll Specialist serves as a subject matter expert, providing accurate payroll guidance and support to employees while continuously identifying opportunities to improve payroll processes.

 Location: This is a hybrid work arrangement based out of our Home Office location in St. George, Ontario and requires 3 days per week in office and 2 days per week working remotely.

 Employment Type: This is a full-time position with an anticipated start date of March 2025. 

 Posting Type: External and Internal.

Key Responsibilities:

• Preparing, processing and reviewing bi-weekly payroll for various employee groups in a multi-province/multi-country environment, ensuring all applicable legislation is met
• Coordinating and conducting biweekly, end-of-month, end-of-quarter and year-end payroll activities (e.g. ROE processing, T4/RL1, W2s, accruals, summaries, Workers Compensation annual returns, EHT annual return, year-end balancing, etc.)
• Administering and balancing payroll-related remittances to various agencies and vendors (e.g. tax filings, benefit premiums, pension contributions, etc.)
• Lead the annual benefit renewal process
• Tracking benefit and pension eligibility according to plan documents and related legislation
• Ensuring accurate accounting treatment of payroll transactions as well as facilitating reconciliation of payroll-related accounts with the Finance Department
• Auditing registers and reports to ensure all payroll processing data is accurate
• Serving as a payroll and benefits subject matter expert and keeping on top of process changes or enhancements that will improve payroll productivity
• Responding to payroll and HR-related staff inquiries in an approachable, timely and service-centered manner

 Does this sound like you?

• University/college education in Business, Human Resources or related field, or equivalent experience
• Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation and a minimum of four years’ experience with payroll administration in a multi-province/multi-country environment of approximately 500+ employees
• Experience with benefit and pension plan administration, and accounting
• Proficiency in payroll and HRIS software as well as Microsoft Word, Excel, Outlook, etc.
• Experience using Payworks and BambooHR software would be considered an asset.
• Knowledge of legislation related to human resources and/or payroll across multiple jurisdictions within Canada and the United States
• Ability to work in a fast-paced environment and adhere to strict deadlines 
• Exceptional interpersonal, communication and problem-solving skills
• Strong organizational, attention to detail and planning skills
• Bilingual (English and French) – an asset
• Previous exposure to THCF or the camping industry – an asset

 Benefits of working with us

• Extended Health & Dental Care benefits
• Disability Insurance
• Employee and Family Assistance Program
• Company matching defined pension plan
• 3 weeks of vacation to start
• Paid time off
• Hybrid work arrangements where possible
• Professional development opportunities
• Opportunity to have a positive impact on the lives of young people

Application Instructions

Submit your application here: Payroll Specialist

Please note that the application period for this position will close on March 7, 2025 at 4:00 pm EST. We encourage all interested candidates to submit their applications by this date and time to ensure consideration.

We’re Great Place to Work® Certified

Tim Hortons® Foundation Camps is proud to be Great Place to Work® certified for the fifth year in a row.

Commitment to Equity, Diversity & Inclusion

Tim Hortons® Foundation Camps (THFC) is committed to a fair and inclusive work environment, and seek talent with diversity of life experiences and perspectives. We are an equal opportunity employer that hires talent regardless of age, race, creed, color, religion, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, status as a protected veteran or any other legally protected grounds and will not discriminate on these bases.

If you have special accessibility requirements that need to be considered during the recruitment process, please let us know by emailing us at hr@timscamps.com and a member of our HR team will get back to you. Information received relating to accommodation needs of applicants will be addressed confidentially.

Land Acknowledgement

Onondaga Farms operates on land set aside for the Haldimand Tract, which includes six miles on each side of the Grand River; land promised to the Haudenosaunee (Hoe-dee-noshow-nee) people of The Six Nations, The Attawandaron (At-ah-won-der-on), and Anishinaabe (An-ish-in-aabe). We recognize this is the traditional territory of the Mohawk, Cayuga (Kye-yoo-ga), Seneca (Seh-neh-kah), Oneida (Oh-nigh-da), Tuscarora (Tusk-ahroar-ah), Wyandot (Wy-an-dot), Mississauga, Mississaugas of the Credit First Nation, and Onondaga peoples.