OSTTC Administrative Assistant

Company: Ogwehoweh Skills and Trades Training Centre (OSTTC)

Grand River Employment and Training Inc. (GRETI) is seeking an Administrative Assistant for our Ogwehoweh Skills and Trades Training Centre (OSTTC) team. The Administrative Assistant shall promote OSTTC’s goals and objectives, while maintaining a high level of professionalism. This position requires managing daily front-line operations, processing student applications, providing information and assistance to students and visitors.

As the Administrative Assistant you shall possess excellent communication, strong problem solving skills as well as proficiency in Microsoft Office (Word, Excel, PowerPoint, & Outlook). In addition to these outlined skills you must possess the following qualifications:

Qualifications:

• Certificate or Diploma in Administration, Business Administration or a related discipline
• Minimum one (1) year experience in an office setting or public organization

If you have a strong desire to empower community members through education, trades and professional development, tell us who you are by submitting the following:

1. Cover letter stating how you meet the demands of this position
2. Up to Date Resume highlighting your qualifications, and
3. Three (3) work related references (letters not required)

Please submit a covering letter and resume that demonstrates how you meet the requirements, GRETI cannot make assumptions about your education and experience. We thank all those who apply.

Applications may be submitted to: Human Resources, P.O. Box 69, Sunrise Court, Ohsweken, Ontario N0A 1M0

Applications may also be faxed and emailed to (Fax) (519) 445-4777 or kristen@gretisn.org until 4:00 PM on Friday December 20, 2024. Late applications will not be considered.

GRETI is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by GRETI regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential. Based on the need to provide professional services only those applicants meeting the minimum qualifications will be contacted for an interview.

REPORTING RELATIONSHIP:

The Administrative Assistant will work under the direction and supervision of the Student Services Team Lead.

A         PURPOSE:

In support of OSTTC’s mission to provide quality services, the Administrative Assistant shall continuously strive to enhance operations and streamline work processes. Under the direction of the OSTTC Student Services Team Lead, the Administrative Assistant is responsible for managing daily front-line operations, including accepting and processing student applications, providing information and assistance to students and visitors, acting as a switchboard to direct calls and inquiries, and coordinating appointments with admissions and student mentor. The Administrative Assistant will also prepare and distribute communications related to the application process, track application trends, and support the overall efficiency of the administrative functions.

B         CORE COMPETENCIES:

• Student Focus
• Communication
• Planning & Organizing
• Networking
• Research & Analysis

C         QUALIFICATIONS:

The Administrative Assistant shall possess a Certificate or Diploma in Administration, Business Administration or a related discipline with a minimum of one (1) year experience in an office setting or public organization.

Knowledge

• Proficient in Microsoft Office (Word, Excel, PowerPoint, & Outlook)
• Knowledge of OSTTC’s programming & office procedures

Skills

• Excellent oral & written communications skills
• Excellent organizational skills
• Must maintain confidentiality

FOR A COMPLETE COPY OF THE JOB DESCRIPTION, PLEASE CONTACT HUMAN RESOURCES at kristen@gretisn.org, please allow 24 hours for a return email or call (519) 445-2222 ext. 3113.