Human Resources Administrator

May 28, 2026 ‐ July 6, 2026

Contract - Maternity

Six Nations of the Grand River

Company: Six Nations Group

JOB DESCRIPTION

TITLE OF POSITION: Human Resources Administrator

REPORTS TO: Human Resources Manager

HUMAN RESOURCES ADMINISTRATOR

PRIMARY PURPOSE

Six Nations Group (SNG) is committed to pursuing economic self-sufficiency without sacrificing the cultural values and integrity of the Six Nations People.

Reporting to the Manager of Human Resources, the Human Resources Administrator provides comprehensive administrative support across HR functions This role serves as a key liaison between HR, managers, and employees, ensuring efficient, accurate, and complaint HR operations. The position also supports workplace Health & Safety initiatives, contributing to a safe, compliant, and positive work environment.

DUTIES

#	DUTIES	% OF TIME
1	Recruitment & Onboarding Coordinate the full recruitment cycle, including job postings, candidate screening, interview scheduling, and preparation of employment offers. Serve as the primary point of contact for recruitment inquiries and ensure all processes follow organizational policies. Support onboarding by facilitating orientations, completing new hire documentation, and ensuring compliance requirements such as Police Record Checks are fulfilled and accurately recorded.	25%
2	Payroll & Benefits Administration Process bi-weekly payroll in an accurate and timely manner while maintaining up-to-date employee payroll records, including salary changes, deductions, and tax information. Ensure compliance with applicable legislation and internal policies, and investigate discrepancies. Administer employee benefits, including enrollments and updates, liaise with providers, and respond to employee inquiries regarding compensation and benefits.	25%
3	HR Administration & Employee Records Maintain and update employee records and HR documentation across the full employee lifecycle, including employment changes. Ensure all records are accurate, complete, and compliant with relevant legislation. Support HR processes and reporting, generate metrics as needed, and maintain strict confidentiality while acting as a liaison between employees, managers, and HR.	20%
4	Health & Safety Coordination Support compliance with the Occupational Health & Safety Act (OHSA) and internal safety policies by maintaining training records, certifications, and incident documentation. Assist with safety orientations, audits, and initiatives, and support incident investigations as required. Promote a culture of workplace safety and act as a resource for employee health and safety questions.	15%
5	HR Process Improvement & General Support Contribute to HR projects and continuous improvement initiatives by assisting with process enhancements, policy updates, and system improvements. Provide general administrative support to ensure efficient HR operations and consistent application of policies and procedures.	5%
6	Communication & Stakeholder Support Provide timely and professional responses to employee and manager inquiries while supporting clear communication of HR policies, procedures, and updates. Build and maintain positive working relationships with internal and external stakeholders.	5%
7	Other Related Duties As required.	5%

NATURE AND SCOPE OF POSITION

This position operates at an administrative and operational level, providing support to the Human Resources function across multiple service areas. The role is responsible for coordinating HR programs, maintaining employee records, supporting payroll and recruitment processes, and ensuring compliance with applicable legislation and organizational policies. The position requires strong attention to detail, collaboration with managers and employees, and the ability to manage confidential information while supporting a positive and compliant workplace, including health and safety initiatives.

KNOW-HOW

Working knowledge of human resources practices, employment legislation, and regulatory compliance (e.g., ESA, OHSA, Human Rights Code)
Understanding of payroll processes, benefits administration, and HR systems (HRIS/HRMS)
Strong administrative and organizational skills with attention to detail and accuracy
Effective communication and interpersonal skills for interacting with employees, managers, and external stakeholders
Basic understanding of workplace health and safety practices and documentation requirements

PROBLEM-SOLVING

Resolving day-to-day HR administrative issues such as payroll discrepancies, employee inquiries, and documentation gaps
Balancing multiple priorities and deadlines across recruitment, payroll, and HR processes
Identifying and addressing data inconsistencies or compliance concerns proactively
Handling sensitive and confidential information with discretion and sound judgment

ACCOUNTABILITY

Ensures accuracy and completeness of employee records, payroll data, and HR documentation
Supports compliance with employment legislation, organizational policies, and health and safety requirements
Contributes to effective HR service delivery and employee experience
Maintains confidentiality and integrity of sensitive employee and organizational information

WORKING CONDITIONS

Physical Effort: Normal physical effort required.

Physical Environment: Generally agreeable office environment.

Sensory Attention: Requires attention for data entry, documentation, and compliance tracking.

Mental Stress: Moderate – due to deadlines, multiple competing priorities, and the need for accuracy and confidentiality.

SPECIFICATIONS

Education:

Post-secondary education in Human Resources, Business Administration, or related field preferred
CHRP designation or progress toward designation considered an asset

Experience:

2-4 years of experience in an HR, payroll, or administrative role
Experience supporting recruitment, payroll, or benefits administration considered an asset.

Knowledge and Skills:

Knowledge of employment standards, payroll practices, and HR administration
Strong organizational, record-keeping, and data management skills
Proficiency with Microsoft Office and HRIS/HRMS systems
Strong written and verbal communication skills
Ability to maintain confidentiality and exercise discretion

Competencies and Abilities:

Attention to detail and accuracy
Time management and ability to prioritize tasks
Customer-service orientation and interpersonal skills
Problem-solving and adaptability
Ability to work independently and collaboratively

OTHER REQUIREMENTS

Police record check required
Ability to maintain confidentiality and professionalism
Flexibility to work occasional additional hours as required
Basic understanding of workplace health and safety responsibilities

IMPACT OF ERROR

Error in judgment may result in inaccurate employee records, payroll discrepancies, non-compliance with legislation, loss of employee trust, and potential reputational or financial risk to the organization.

CULTURE

The purpose of Six Nations Group is to enhance Six Nations to derive economic benefits, create employment for community members, and generate income to support community priorities.

Six Nations Group will pursue economic self-sufficiency without sacrificing the cultural values and integrity of the Six Nations People.

EXTERNAL/INTERNAL RELATIONSHIP

Employees and Managers across departments
Human Resources team
Payroll and benefits providers
Government agencies (Service Canada, CRA, WSIB)
External vendors and service providers

DIMENSIONS (FINANCIAL/STAFF)

No direct supervisory responsibility (may provide administrative support to HR leadership)
Responsible for accuracy of employee data and payroll inputs
Supports HR processes that impact organizational operations and compliance
Contributes to reporting and tracking of HR and health & safety metrics

Website download as PDF View Job Description

Human Resources Administrator

Our Annual Report