Health Records File Clerk

Company: West Haldimand General Hospital

Job Posting Number: 2026-44 

Date: May 13th, 2026 

Department: Health Records

 
Position: Health Records File Clerk 

Status: Part Time  

Rate of Pay: $23.92 - $25.73
 
Shifts: Monday- Friday, 8:00 a.m. – 4:00 p.m. 

POSITION SUMMARY 
Are you passionate about supporting the provision of the best patient centered care? Does working in 
a small rural hospital and supporting the delivery of vital health care to the surrounding community 
appeal to you? As a member of the Health Records department, the Health Records File Clerk 
prepares, files and retrieves records. West Haldimand General Hospital is located in the beautiful 
town of Hagersville, and is a scenic half hour drive to Simcoe, Brantford and Hamilton. If working to 
make a difference for patients appeals to you, then we would like to hear from you. We currently 
have a vacancy for a Health Records File Clerk in our Inpatient Unit.  

DUTIES 
• Compiles, sorts and prepares data for filing (paper and/or electronic) 
• Files reports and records in designated folder/areas. 
• Maintains file integrity by utilizing the Central Patient Index, and/or other software, to ensure 
records are complete. Completes data inquiry where required. 
• Maintains filing system to ensure medical record availability. 
• Retrieves charts for Clinics, Nursing Units, Physicians and other authorized hospital staff as well as 
obtaining patient information from other facilities. 
• Maintains complete and accurate inpatient, emergency and outpatient records in a timely 
manner. 
• Retrieves and releases information when required. 
• Maintains confidentiality at all times. 
• Other duties as assigned. 
• Health Records staff work in accordance with our mission, vision and WHGH values of innovation, 
compassionate communication, accountability, respect and excellence. 

POSITION REQUIREMENTS 
• Minimum of Grade 12 education 
• Minimum Level One Medical Terminology 
• Minimum of one (1) year clerical experience in a health care setting, preferably in a Health 
Records department. 
• Proficient in Windows 7, Word, Excel, Outlook, Meditech. 
• Demonstrated accuracy and attention to detail. 
• Ability to respect and maintain confidentiality. 
• Ability to set priorities and organize work in response to department needs. 
• Experience with Meditech modules ADM, MRI, PCI an asset. 
• Demonstrated ability to interact with patients, families and other members of the health care 
team in an effective, professional, safe, positive caring manner. 
• Demonstrated ability to work independently and as part of a team. 
• Demonstrated excellence in communication skills, interpersonal skills and problem solving. 
• Safety (patient, worker & workplace) is a WHGH Corporate Priority.  The successful applicant will 
demonstrate good stewardship in the identification, reporting and mitigation of unsafe acts or 
conditions.  
• Past performance and attendance record will be considered as part of the selection process. 

Internal Posting Deadline: May 22nd, 2026  

External Posting Deadline: Until the position is filled.  

Current resumes must be submitted to Human Resources at: hrrecruit@whgh.ca 
Please include the position in the subject heading. 

In order to ensure equal opportunities during the recruitment and selection process, West Haldimand 
General Hospital provides accommodations for applicants with disabilities upon request.

 
West Haldimand General Hospital thanks all applicants for their interest. Please note only those 
applicants selected for an interview will be contacted.

 
Please note that WHGH does not use AI to screen, assess or aide in the selection of our recruitment  
process. 

This position is being posted to fill a current vacancy.