Fundraising Event Coordinator

Company: Niwasa Kendaaswin Teg

Title:                                Fundraising Event Coordinator
Reports to:                     Director of Operations
Location:                        Hamilton, ON
Term:                               Full Time, Permanent, 40 Hours Per Week -Hybrid Model-

Hours:                               40 hours per week, flexibility is required.

Niwasa Kendaaswin Teg provides holistic programs and service for Indigenous children, youth, families, and community that are rooted in culture and language. Our vision is Strong Cultural Identity and Healthy Families. 

Job Summary 

The Fundraising Event Coordinator is responsible for planning, organizing, and executing successful fundraising events that support the organization’s mission and financial goals. This role involves coordinating all aspects of events, from logistics and budgeting to sponsor and attendee engagement. Working closely with the financial team, the Fundraising Event Coordinator will develop engaging, impactful events to increase donor engagement, drive donations, and build strong relationships with the community and partners.

KEY RESPONSIBILITIES

1. Event Planning and Execution

• Develop, plan, and execute fundraising events in collaboration with the Board of    Directors and Leadership Team
• Establish event goals, budgets, and timelines
• Manage all event logistics, including venue selection, vendor negotiations, and coordinating equipment and catering needs.
• Ensure compliance with health, safety, and legal regulations for all in-person events.

2. Sponsorship and Donor Engagement

• Identify, solicit, and secure sponsorships from corporate and community partners.
• Cultivate relationships with donors, sponsors, and vendors to enhance their involvement and support for events.
• Develop sponsorship packages and ensure sponsor benefits are fulfilled.
• Develop sponsorship and donor database
• Coordinates prospect and donor meetings, develops proposals and funding requests with support from direct manager.
• Coordinates and implements donor cultivation, stewardship, and recognition activities.

3. Marketing and Promotion

• Create and implement event-related promotional materials and outreach strategies (e.g., email campaigns, social media, and press releases).
• Manage internal and external event communications.
• Promote events to target audiences to maximize attendance and donor engagement.
• Maintain brand consistency and highlight the organization’s mission through all event communications.

4. Volunteer Coordination

• Recruit, train, and manage volunteers to assist with event setup, execution, and takedown.
• Ensure all volunteers are well-prepared and informed of their roles and responsibilities on the day of the event.

5. Post-Event Follow-Up and Evaluation

• Conduct post-event evaluations to determine event success and identify improvement areas.
• Prepare event reports, including budget summaries, donor lists, and attendee feedback.
• Acknowledge sponsors, donors, and volunteers to show appreciation and foster continued support.

QUALIFICATIONS

EDUCATION AND EXPERIENCE

• Minimum 2 years of experience in event planning or fundraising, ideally within a not-for-profit organization.

SKILLS AND ABILITIES

• Exceptional organizational and project management skills, with the ability to handle multiple projects simultaneously.
• Strong written and verbal communication skills; ability to engage diverse audiences effectively.
• Proficiency in Microsoft Office Suite and experience with donor management or event software (e.g., Raiser’s Edge, Eventbrite).
• Proven negotiation and relationship-building skills.
• Familiarity with digital marketing and social media platforms for event promotion.

PERSONAL ATTRIBUTES

• High attention to detail and a proactive approach to problem-solving.
• Ability to work both independently and as part of a team.
• Commitment to the mission and values of the organization.
• Flexibility to work evenings and weekends as required.
• Other duties as assigned 

BENEFITS

• Competitive salary and benefits package.
• Opportunities for professional development and training.
• Positive, mission-driven workplace culture.

To Apply 

Please submit your resume, cover letter, and references by Friday November 29, 2024, to info@niwasa.ca. Be sure to highlight relevant experience and why you are passionate about supporting our mission.

Pursuant to Section 24 of the Ontario Human Rights Code (the Code), this position will give preference to applicants who identify as a member of an Indigenous community (First Nations, Métis and Inuit peoples). Candidates from this group are invited to self-identify in their cover letter, transparently, as part of the application process.