Executive Assistant

Company: Aboriginal Health Centre

INTRODUCTION:

As part of the De dwa da dehs nye>s dynamic staff team, the Executive Assistant supports all activities of the Executive Office and Board of Directors. This multifaceted position is ideal for an individual interested in working in a fast-paced, culturally sensitive environment with a desire to excel at non-profit management and governance. The Executive Assistant will have excellent multitasking skills, judgment, and critical thinking skills. As the successful candidate, you will work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. In this position, you will take a proactive approach and be able to anticipate the needs of the Chief Executive Officer.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Work closely and effectively with the Chief Executive Officer to keep them well-informed of upcoming commitments and responsibilities, following up appropriately

Perceiving issues taking place in the environment and keeping the Chief Executive Officer updated

Assist the Chief Executive Officer in the implementation of the organization’s strategic plan, in coordination with Board of Director activities including minutes, organizing, and assisting with each Board of Directors meetings and committees

Manage activities of the office of the Chief Executive Officer including correspondence, schedule and travel arrangements, including coordination of off-site meetings and events, including staff travel

Assist the Chief Operating Officer, as needed, with schedule and travel arrangements; including coordination of off-site meetings and events, including staff travel

Assist the management team in all fundraising activities; solicitation requests, event planning, and coordinating involvement of fundraising activities of the Board, staff, and other key volunteers

Perform general office administrative duties including ordering office supplies, handling incoming and outgoing mail, copying documents, coordinating conference calls, and general support to the Executive and Management teams with a high degree of efficiency and attention to detail

Manage and reconcile expenses for the Chief Executive Officer and Board of Directors

Maintain office databases for program management

Prepare expense reports

It is part of a direct team that builds and strengthens relationships crucial to the success of the organization

Excellent interpersonal skills

STATEMENT OF QUALIFICATIONS:

 3+ years’ progressive experience in an administrative role preferred

Experience in a senior administrative role is an asset

Experience supporting a not-for-profit Board of Directors is considered an asset

Post-secondary education preferred

Exceptional computer skills with high-level proficiency in Microsoft Office software, Databases, and website support

Strong organizational skills, ability to prioritize multiple tasks, and excellent attention to detail

Strong written and verbal communication skills, including effective communication with internal and external stakeholders which includes respecting and valuing others, active listening, and facilitating healthy relationships

Resourcefulness, creative critical thinking skills, and an ability to foresee upcoming circumstances

A self-starter with the ability to perform duties with minimal supervision

Forward-looking thinker, who actively seeks opportunities and proposes solutions

Ability to meet and understand multiple priorities and deadlines

Experience collaborating with the Indigenous Community and/or a community-driven inter-disciplinary team is considered an asset