Education Administrative Coordinator

Company: The Hospital for Sick Children

As an Education Administrative Coordinator, you will be responsible for all educational activities related to the Fellowship, Observership and Elective Programs in the Division of Neonatology, Department of Paediatrics. You will be the primary administrator and central resource to faculty, trainees, and program directors. Reporting to the Paediatric Business Operations Manager, you will provide administrative support to the education training program and work collaboratively with partners both internally and externally. 

Here's What You'll Get to Do

• Provide administrative support to the training programs and coordinate all educational activities related to Fellowship, Observership and Elective Programs.
• Coordinate the onboarding and offboarding (licensing, work permits, credentialing, contracts, HR administration, etc.) for all levels of trainees.
• Schedule and coordinate trainee interviews, draft funding agreements, offer letters, and educational goals and objectives to meet organizational policies and procedures.
• Prepare and collate trainee evaluations (ITARS) in support of learners, Entrustable Professional Activities (EPAs) for the Competency by Design (CBD) Program.
• Manage databases for faculty, residents, and learners.
• Develop and implement divisional program materials (orientation manual, schedules, information packages) in support of the yearly fellowship onboarding process.
• Plan, organize and lead program events, fellowship intake and budget meetings.
• Provide support to the chief fellow, senior resident with on-call, clinic, and academic rounds and schedules.
• Coordinate and manage divisional schedules/block rotations to ensure appropriate learners are scheduled to meet divisional requirements.
• Review, respond and action fellowship, observership and elective requests.
• Schedule meetings with Program Director and trainees.
• Participate and lead divisional meetings and provide detailed minutes to committees.
• Maintain trainees' vacation, absences, conference requests, and provide regular updates to the Program Director.
• Participate in educational development workshops (PGME training sessions).
• Collaborate with internal and external partners to ensure educational portfolios meet the needs and objectives of the program and the Royal College.
• Responsible for the development and maintenance of divisional websites.
• Plan and organize guest speakers, visiting lectureships, conferences, and symposiums while keeping within budgets and program deliverables.
• Assist in the development of required departmental reports.
• Organize and prepare financial reports, process invoice payments, P-card statements, call stipends, cheque requisitions, reimbursements, and honorariums.

Here's What You'll Need

• Completion of a post-secondary education or combination of education or program experience.
• Several years of experience supporting and leading an education or administrative program. Experience within a teaching hospital/academic environment considered an asset.
• Experience in finance and managing budgets considered an asset.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Excellent organizational, problem-solving and communication skills (written & verbal).
• Creative, self-motivated, innovative and ability to demonstrate a high level of initiative.
• High attention to detail and ability to manage tasks and deadlines in a demanding environment with many interruptions and competing priorities.
• Ability to solve problems independently and make sound judgments on sensitive matters.
• Demonstrated excellence in planning, coordinating, prioritizing tasks and deadlines.
• Participates as a collaborative team member and interacts with a wide variety of internal and external partners.
• Effective leadership skills with the ability to exercise discretion and confidentiality.
• Demonstrated commitment and actions in advancing equity, diversity, and inclusion objectives

Here's What You'll Love 

• This position is eligible for employee benefits coverage. The full benefits package will be discussed at the time of offer.
• A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.  
• A hospital that welcomes and focuses on Equity, Diversity, and Inclusion.  
• The opportunity to make an impact. Regardless of your role or professional interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World.  
• For more on why you'll love working at SickKids, visit our careers site.  

Employment Type

• Temporary Full-time, 13-month contract with possibility of extension
• 1.00 FTE
• 35 hours per week
• Hybrid model of work

Apply Online at: https://career.sickkids.ca:8001/psc/CRPRD/CAREER/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=22631&PostingSeq=1