Capital Projects Manager

Company: Willowbridge Community Services

CAPITAL PROJECTS MANAGER

Reports To: Director of Projects

Classification: Full-time

Salary Range:.  $78,243 to $91,533 (to commensurate with experience)

Date Posted:  May 7, 2025

Date Closed: May 21, 2025

Please forward your cover letter & resume in one PDF document with your name in the title to careers@willowbridge.ca by 4:30p.m. on or before, May 21, 2025. Note, applications that are incomplete or are not submitted to the email above will not be considered.

About Willowbridge

Willowbridge Community Services is a not-for-profit organization offering developmental services and counselling across Hamilton, Brantford, Niagara, and Haldimand Norfolk. We believe that everyone deserves relationships, community, and celebration. Our mission is to bring positive change to life in our community through services, supports, and counselling so no one is left behind.

We are also the proud leaders of the developing  Riverside Hub—an innovative, 50,000 sq. ft. community space that will redefine how care is delivered by not-for-profits  in Brantford and beyond. In collaboration with 12 charitable organizations, we’re creating a purpose-built home where mental health, developmental, health, and social services come together under one roof. Designed for connection, dignity, and impact, the Riverside Hub will set a new standard for integrated support—making it easier for individuals and families to access the services they need to thrive.

Why Work for Willowbridge? 

• Become part of an innovative 4-day workweek (4DWW) and work 32 work hours a week with no salary reductions.
• Generous vacation package starting at 18 paid days (pro-rated for 4DWW), all statutory holidays, and additional paid days for a week-long holiday office closure.
• Full Benefits package, Health Care Spending Account and an RRSP plan with employer matching up to 5%.
• Benefit from 1.4 cumulative sick-days (pro-rated for 4DWW) accrued per month that build into a sick-day accrual bank.
• Flexible working hours that meet your needs.
• Hybrid work arrangements that include both remote and in-person service provisions.
• Funded professional development, training, and certification opportunities as available.
• A management team that advocates for the wellbeing of staff, clients, and the community.
• Opportunity to be a change-maker in a positive, collaborative workplace that values leadership, innovation, and creativity.

About The Opportunity:

We are seeking an experienced, collaborative, and detail-oriented Capital Project Manager to lead day-to-day operations for the Riverside Hub capital project. Now entering the pre-construction phase, the Hub will serve as a purpose-built home for more than a dozen community organizations—offering wraparound supports through integrated design, shared infrastructure, and strong inter-agency partnerships.

This is a rare opportunity to lead a not-for-profit infrastructure project from the ground up. You’ll help guide planning, funding, zoning, and consultant coordination through to construction readiness—while also playing a key role in shaping governance, partner alignment, communications, and fund development. Reporting to the Director of Projects, you’ll join a passionate team that believes in bold ideas, strong collaboration, and lasting community benefit.

How You’ll Contribute:

Lead capital project planning and strategy
Translate strategic direction into actionable workplans, timelines, and risk mitigation strategies using PMI-aligned tools in collaboration with the Director of Projects. Maintain a comprehensive plan that supports zoning, capital readiness, and infrastructure funding milestones.

Coordinate consultants and oversee contract deliverables
With support from the Director of Projects, manage a multidisciplinary team of consultants—including architects, planners, engineers,  and heritage specialists—to ensure progress, alignment, and accountability. Oversee procurement processes and contracts in line with nonprofit standards.

Foster collaboration with 12+ partner organizations
Facilitate engagement with local not-for-profit service providers contributing to the Hub. Support transparent communication, shared planning, and collaborative decision-making throughout the development process.

Support governance, MOUs, and organizational planning
Assist in the creation of a foundational governance model, legal structure, and partner agreements for the new nonprofit organization that will own and operate the Riverside Hub.

Manage communications, branding, and public engagement
Maintain and update key project communications tools with the support of Willowbridge’s Communications Department —such as the Hub website, prospectus, and partner materials. Collaborate on media relations, government briefings, and public outreach.

Contribute to funding proposals and financial tracking
Support the preparation of infrastructure grant applications, business cases, and funding proposals. Assist with capital budget tracking and funder reporting to ensure transparency and compliance

What We’re Looking For:

• PMP® Certification or equivalent project management credential.
• Post-secondary education in a relevant field such as project management, urban planning, public administration, nonprofit management, or business. A combination of education and directly relevant experience will be considered.
• Minimum 5 years of experience managing projects, ideally capital or infrastructure projects within nonprofit or public sector settings.
• Experience coordinating multiple consultants and stakeholders across sectors.
• Familiarity with zoning, capital planning, site plan approvals, or infrastructure grant processes.
• Strong written and verbal communication skills; able to synthesize complex information into clear updates and documentation.
• Proficiency with project management tools such as Asana, Monday.com, or MS Project, and comfort with Microsoft Office Suite.
• A commitment to inclusive, anti-oppressive planning practices and community-centered development.
• Knowledge of nonprofit governance, MOU development, and procurement tools considered an asset.
• Willingness to adopt and leverage AI-powered tools (e.g., ChatGPT, Notion AI, ClickUp AI) to enhance workflow, task tracking, and communication.

Help us shape a space where community comes together—and where lasting change begins.

Willowbridge is committed to supporting a culture of diversity and inclusiveness across the organization and particularly encourages people of all ethnicities, genders, sexual/gender identities, cultural backgrounds, abilities, and beliefs to apply. Accommodation in the recruitment process will be provided upon request.

Please forward your cover letter & resume in one PDF document with your name in the title to careers@willowbridge.ca by 4:30p.m. on or before, May 21, 2025.