Administrative Assistant

POSITION: Administrative Assistant for Auduzhe Mino Nesewinong

SHIFT: 9-5 Monday-Saturday 35 hours/week

SALARY: $26 – $31.04 hourly

Location: Indigenous COVID-19 Testing Site, 22 Vaughan Road /City of Toronto

Na-Me-Res (Native Men’s Residence) located in Toronto, is a diverse, multi-service organization.  Through a culture-based approach that addresses the holistic needs of its clients, Na-Me-Res’ mission is to provide temporary, transitional and permanent housing to Indigenous men experiencing homelessness in Toronto, while providing outreach and support services to the broader Indigenous homeless population.

MAIN FUNCTION: The Administrative Assistant position is intended to support the on-site team at Auduzhe Mino Nesewinong the Indigenous specific COVID testing and vaccination center in creating a welcoming and culturally safe space for Indigenous clients, and to develop and provide supports.

The Auduzhe Mino Nesewinong project uses Indigenous community driven processes to address gaps in health and public health services and information for impacted First Nation, Inuit and Metis peoples by COVID-19.  This includes responding to unmet health and social needs; support in access to COVID-19 prevention strategies, testing, isolation, and care; and gathering information about COVID-19 testing, exposures, risks and protective factors.

Responsibilities

• Perform general office duties, e.g., files and maintains documentation, records, and study information, mailings, faxing, phone messages, ordering office and testing site supplies
• Support communications with research and community partners across Toronto and other stakeholders
• Coordinate meetings, manage meeting minutes and agendas
• Coordinate the daily administrative activities at the testing site including scheduling and registering clients
• Maintain client confidentiality and privacy
• Retrieve COVID-19 testing results from the provincial public health agencies
• Collect and enter data and necessary information for reports and site operations
• Keep supplies ready by inventorying stock, placing orders and verifying receipts
• Perform other related duties as defined by the Principal Investigator and Research Project Manager

Qualifications

1. Post Secondary diploma, bachelor’s degree or equivalent

1. Office Administration and/or Medical Administrative Assistant or Administrative Assistant work experience (at least 5 years experience)
2. Demonstrated knowledge and experience engaging in Indigenous communities

4. Proficient computer skills (Word, Excel, Outlook, Zoom, E-calendars)

1. Ability to contribute to a culturally respectful and inclusive Indigenous public health research environment

6. Experience with trauma-informed care
7. Able to communicate with clients in a professional, empathetic and culturally safe manner

16. Able to handle confidential information with discretion and professionalism
17. Experience working independently and as a part of team
18. Excellent communication (verbal/written) and team oriented interpersonal skills
19. Excellent attention to detail and proven ability to learn new skills
20. Excellent organizational skills to manage multiple tasks in a timely manner
21. Flexibility to adapt to a dynamic and changing workload and work beyond job description at times as work demands
22. Driver’s license is an asset
23. Familiarity with electronic medical records (EMR) is an asset
24. Lived experience considered an asset (i.e., recovered COVID-19 patient)

Na-Me-Res encourages First Nation, Inuit and Métis applicants to Identify themselves in their cover letter. We thank all applicants however only those selected for an interview will be contacted. If you are invited to an interview and require accommodation, we will make every effort to accommodate you.

We thank all applicants for their interest; Only those candidates selected for an interview will be contacted.

Closing Date: May 20, 2022, at 12 noon

A resume, cover letter, and references can be sent to:

Human Resources 26 Vaughan Road, Toronto, ON M6G 2C4

Fax # (416) 652-3138 / Email: ecote@nameres.org