Administrative Assistant

Company: Oneida Nation of the Thames

Position: Administrative Assistant                  

Term: Permanent Full-Time         

Department: Oneida Family Healing Lodge

Division: Community and Social Services                      

Salary: Competitive salary range

Hours: 40 hours per week, Monday to Friday, 8:30a.m. to 4:30p.m.

Posting Date: November 5, 2024         

Closing Date: November 18, 2024 at 4:30p.m.

JOB SUMMARY:  

The Administrative Assistant provides comprehensive support in maintaining accurate financial records and performing administrative tasks to ensure the smooth operations of the Oneida Family Healing Lodge.

This role involves tasks such as maintaining financial records, processing purchase orders requests, reconciling financial transactions, preparing service contracts, preparing monthly financial statements, preparing monthly service reports, assisting with scheduling, attendance maintenance, meeting preparations, and assisting with onboarding of new staff.

This position will ensure compliance with established organizational policies and procedures, work closely with the Finance Department, and assist with quarterly financial reporting to external funders.

EDUCATION:

1. Post-Secondary Diploma in Office Administration or related field is preferred.
2. A High School Diploma will be considered in combination with at least five years experience in finance/bookkeeping and administration duties.

EXPERINCE:

1. Extensive employment experience in a finance/bookkeeping capacity.
2. Extensive employment experience providing administrative support.
3. Proficient computer skills including knowledge of Microsoft Office applications and Sage (Accpac).

MANDATORY DOCUMENTATION WITH APPLICATION:

1. A cover letter must be included with your application addressing the qualifications outlined above.
2. Resume. 

REQUIREMENTS PRIOR TO STARTING EMPLOYMENT:

1. The successful candidate must submit a recent Vulnerable Sector Check (completed within a 30-day timeframe), at their own expense.
2. The successful candidate must submit a copy of applicable educational qualifications (certificates, diplomas, degrees, etc.).

Submit all mandatory documentation to hr.recruitment@oneida.on.ca.

• Late applications will not be accepted.
• All applications will be screened according to the above qualifications, including a full and complete application as requested.
• Only those selected for interviews will be contacted.
• A registered member of a First Nation as per Section 16(1) of the Human Rights Act, is preferred.
• Oneida Nation is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodations, please contact Human Resources.

To request a full job profile, contact the Human Resources Department at 519-652-3244 ext. 827 or by email hr.recruitment@oneida.on.ca.