Native Women’s Centre

The Native Women’s Centre – Administrative Assistant

The Hamilton-Wentworth Chapter of Native Women’s Centre is hiring an Administrative Assistant to oversee and coordinate office administration, financial and some human resources duties. Reporting to the Executive Director, the Administrative Assistant will perform a number of administrative duties to support the operation of this community-focused non-profit organization.

Responsibilities:

Administration

  • Provide support to the Executive Director and other staff as needed
  • Supervises the Office Administrator, volunteers, and student placements, as required
  • Establishes relationships with Indigenous and non-Indigenous private and public partners
  • Coordinates and attends staff meetings and training; attends community events, working groups
  • Maintains an inventory of all assets to ensure adequate insurance coverage
  • Promotes a professional and favourable image of the Native Women’s Centre with all partners
  • Organizes logistics for all Board of Director meetings

Financial

  • Prepare monthly and quarterly financial and statistical reports as required by funding agencies
  • Gathers required financial data for auditor for completion of annual audits
  • Codes incoming invoices and applies GST to appropriate accounts for Executive Director
  • Prepares monthly invoices and posts to revenue account
  • Accounts receivables collection; bank deposits; accounts payable; cheques; posting, filing
  • Collects and prepares monthly information for program reports as required
  • Track and manage funding approvals from all agencies through statistical and financial reports

Human Resources

  • Performs recruitment tasks through community, various agencies, job boards, etc.
  • Screens job applications; prepares interview packages; reference checks; onboarding forms
  • Processes leave requests; maintains employee files
  • Other duties as assigned

Qualifications:

  • Post-secondary diploma in business or public administration or a combination of education and experience
  • 2-3 years of accounting/bookkeeping and office administration experience
  • Adult/infant/child CPR, First Aid and Non-Violent Crisis Intervention certification would be considered an asset
  • Vulnerable Sector Certification required
  • The incumbent must have first- hand knowledge of Indigenous history, culture and traditions
  • Previous experience working in a non-profit organization is a definite asset
  • Sound knowledge of AP/AR, invoicing and preparing financial documents is a must
  • Advanced computer skills in Word, Excel and the ability to learn new software programs
  • Must have exceptional communication skills – verbal and written
  • Strong organizational skills and the ability to multi-task is essential
  • Knowledge of time-keeping systems for attendance and leaves is desirable

Please submit applications to: apply@oigroup.ca