• Full Time
  • Anywhere

Website Oneida Nation of the Thames

TERM: Temporary Full-Time (funding secured until March 2022), possibility of extension, 35 hours per week, Monday to Friday, 8:30 a.m. to 4:30 p.m.

SALARY: TBD – Based on Education and Experience

POSTING DATE: March 17, 2021

CLOSING DATE: March 30, 2021 at 4:30 p.m.

Job Summary:

Under the immediate supervision of the Community Health Program Coordinator, the Jordan’s Principle Administrative Assistant is responsible to perform day-to-day administrative and clerical functions to ensure the efficiency of the Jordan’s Principle Program.

Duties and Responsibilities:

  1. Assists with client telephone enquiries and relays messages to the Jordan’s Principle Navigators;
  2. Schedules client-navigator appointments;
  3. Assists with processing intake forms;
  4. Assists with progress status of applications and follow-up when necessary;
  5. Prepares purchase orders, cheque requisitions, and relays to the Finance Department;
  6. Liaises with Finance Department, maintains financial processes for accurate recordkeeping;
  1. Maintains file system (electronic/paper) for reports, work plans, forms, financials, minutes, resource material/manuals, correspondence;
  2. Maintains recordkeeping for Oneida department applications, reports (interim, annual);
  3. Assists the Jordan’s Principle Navigators with retrieval of inter-departmental reports (interim, annual);
  4. Maintains client privacy and safeguards client records in accordance with Oneida Health Centre’s Privacy and Security Policies and Procedures.

Disclaimer – This list is meant to be representative, not exhaustive.

Skills and Knowledge:

  1. Background information on Jordan’s Principle and Canadian Human Rights Tribunal;
  2. Personal Health Information Privacy Act;
  3. Knowledge of filing systems including electronic filing systems;
  4. Strong organizational skills;
  5. Excellent customer service;
  6. Written and verbal communication;
  7. Time management;
  8. Accurate key boarding;
  9. Computer skills, MS Word, Outlook, Excel, Conference calls;

Qualifications:

  1. Secondary School Diploma or equivalent WITH a minimum of two (2) years’ experience in a similar capacity; OR
  2. College Diploma in Office Administration or equivalent;
  3. Must have reliable transportation.

Requirements:

  1. The successful applicant will provide a recent (within 1-year) VS-CPIC, at own expense, prior to starting employment;
  2. The successful applicant will provide a photocopy of applicable educational qualifications (certificates, diplomas, degrees, etc.)

MANDATORY DOCUMENTATION WITH APPLICATION

  1. Cover Letter;
  2. Resume;
  3. Three (3) Supervisor reference (names and telephone numbers only).

Submit all mandatory documentation to hr.recruitment@oneida.on.ca

Due to COVID-19 Pandemic, we are ONLY accepting electronic copies at this time.

  • All applications will be screened according to the above qualifications, including a full and complete application as requested.
  • Only those selected for an interview will be contacted.
  • A registered member of a First Nation as per Section 16(1) of the Human Rights Act, is a preference.
  • Where non-Aboriginal employees have accepted, as a term of their employment, that they may be displaced in preference to an Aboriginal candidate, the Oneida Nation of the Thames must still treat the non-Aboriginal employee in a fair and reasonable manner, by for example, ensuring that adequate notice of termination is given. It is not acceptable to dismiss a permanent employee in favour of an Aboriginal employee if no preferential policy or practice was in place at the time of the permanent hiring.
  • Oneida Nation is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodations, please contact Human Resources.

To request a full job profile, contact the Human Resources Department at 519-652-3244 ext. 827 or by email to hr.recruitment@oneida.on.ca.