Website Oneida Nation of the Thames
TERM: Temporary Full-Time (funding secured until March 2022), possibility of extension, 35 hours per week, Monday to Friday, 8:30 a.m. to 4:30 p.m.
SALARY: TBD – Based on Education and Experience
POSTING DATE: March 17, 2021
CLOSING DATE: March 30, 2021 at 4:30 p.m.
Under the immediate supervision of the Community Health Program Coordinator, the Jordan’s Principle Administrative Assistant is responsible to perform day-to-day administrative and clerical functions to ensure the efficiency of the Jordan’s Principle Program.
Duties and Responsibilities:
- Assists with client telephone enquiries and relays messages to the Jordan’s Principle Navigators;
- Schedules client-navigator appointments;
- Assists with processing intake forms;
- Assists with progress status of applications and follow-up when necessary;
- Prepares purchase orders, cheque requisitions, and relays to the Finance Department;
- Liaises with Finance Department, maintains financial processes for accurate recordkeeping;
- Maintains file system (electronic/paper) for reports, work plans, forms, financials, minutes, resource material/manuals, correspondence;
- Maintains recordkeeping for Oneida department applications, reports (interim, annual);
- Assists the Jordan’s Principle Navigators with retrieval of inter-departmental reports (interim, annual);
- Maintains client privacy and safeguards client records in accordance with Oneida Health Centre’s Privacy and Security Policies and Procedures.
Disclaimer – This list is meant to be representative, not exhaustive.
Skills and Knowledge:
- Background information on Jordan’s Principle and Canadian Human Rights Tribunal;
- Personal Health Information Privacy Act;
- Knowledge of filing systems including electronic filing systems;
- Strong organizational skills;
- Excellent customer service;
- Written and verbal communication;
- Time management;
- Accurate key boarding;
- Computer skills, MS Word, Outlook, Excel, Conference calls;
- Secondary School Diploma or equivalent WITH a minimum of two (2) years’ experience in a similar capacity; OR
- College Diploma in Office Administration or equivalent;
- Must have reliable transportation.
- The successful applicant will provide a recent (within 1-year) VS-CPIC, at own expense, prior to starting employment;
- The successful applicant will provide a photocopy of applicable educational qualifications (certificates, diplomas, degrees, etc.)
MANDATORY DOCUMENTATION WITH APPLICATION
- Cover Letter;
- Three (3) Supervisor reference (names and telephone numbers only).
Submit all mandatory documentation to email@example.com
Due to COVID-19 Pandemic, we are ONLY accepting electronic copies at this time.
- All applications will be screened according to the above qualifications, including a full and complete application as requested.
- Only those selected for an interview will be contacted.
- A registered member of a First Nation as per Section 16(1) of the Human Rights Act, is a preference.
- Where non-Aboriginal employees have accepted, as a term of their employment, that they may be displaced in preference to an Aboriginal candidate, the Oneida Nation of the Thames must still treat the non-Aboriginal employee in a fair and reasonable manner, by for example, ensuring that adequate notice of termination is given. It is not acceptable to dismiss a permanent employee in favour of an Aboriginal employee if no preferential policy or practice was in place at the time of the permanent hiring.
- Oneida Nation is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodations, please contact Human Resources.
To request a full job profile, contact the Human Resources Department at 519-652-3244 ext. 827 or by email to firstname.lastname@example.org.