Ministry of Affairs Division; Indigenous Relations and Programs   

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FINANCE AND GRANTS OFFICER

Organization: Ministry of Indigenous                                                                Affairs Division: Indigenous Relations and Programs                                  Division City: Toronto Job                                                                                          Term: 1 Temporary up to 12 months (with possibility of extension)              Job Code: 20203 – Financial Officer 2 (B/U)                                                          Salary: $1,135.19 – $1,389.60 Per Week* *Indicates the salary listed as per the OPSEU Collective Agreement.

Understanding the job ad – definitions                                                                 Posting Status: Open Job ID: 162896 Apply Online View Job Description If you are looking for an opportunity to use your financial analysis skills to support community development, consider this position where you will play a key role in transfer payment programs and funding operations for Indigenous organizations.

What can I expect to do in this role? In this role, you will:

  • conduct the financial review/assessment of Indigenous grants program applications, budgets and reports provided by applicants
  • reconcile payments to the general ledger to make sure proper amounts are processed
  • perform financial analytical activities and review financial statements and activity reports
  • identify and investigate errors and initiate appropriate corrective actions
  • prepare and distribute monthly, quarterly and annual reports and spreadsheets
  • prepare, reconcile and submit final reports on all funding program transfer payments to ensure that every organization and community has received the appropriate funding as per the agreements
  • review existing grants administration and internal financial administration policies, procedures, processes and systems for efficiencies and effectiveness and provide input and recommendations for revision or enhancements
  • provide administrative functions, including preparation and tracking of correspondence to ensure deadlines are met and acquisition and maintenance of equipment and supplies

How do I qualify? Finance and Accounting Knowledge

  • You have knowledge of financial analysis principles and practices.
  • You have knowledge of finance and accounting, internal control, audit and budget procedures.
  • You have the ability to interpret and apply relevant government accounting policies, guidelines and directives to coordinate and administer grant programs and financial analysis and ensure compliance in payment processing.
  • You have an understanding of transfer payment programs and funding operations. Computer Proficiency
  • You have knowledge of computer software such as word processing, spreadsheet and database applications to produce financial and statistical reports, correspondence, letters, charts, tables and to create and maintain database files.
  • You have knowledge of corporate financial systems to reconcile reports on payments processed for compliance with funding agreements. Analytical and Evaluative Skills
  • You have analytical and evaluative skills to review applications and an ability to provide recommendations on financial risks and funding.
  • You have analytical and problem-solving skills to analyze and reconcile a variety of program and financial information.
  • You have the ability to identify, analyze, investigate and resolve inaccuracies in applicants statements, accounts payable documentation, journal entries and computerized sub-ledgers. Interpersonal and Communication Skills
  • You have communication skills to make recommendations, prepare correspondence, prepare and explain financial analysis, reports and summaries, liaise with internal and external stakeholders, co-workers and management to discuss, explain and resolve issues or discrepancies.
  • You have relationship management skills to be able to address concerns, work across various divisions and manage relationships with external clients with respect to inquiries and concerns. Other Important Skills
  • You have the ability to prioritize workload and meet simultaneous deadlines through strong project management.
  • You have mathematical skills to perform involved calculations with regard to the grant
    administration function and to perform related financial reconciliation activities.
  • You have an awareness of Indigenous communities and organizations in order to liaise with community members and process transfer payments.

OPS commitment to diversity, inclusion, accessibility, and anti- racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions. Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Additional Information

  • 1 Temporary, duration up to 12 months,

Address:

  • 160 Bloor St E, Toronto, Toronto Region Compensation Group: Ontario Public Service Employees Union

Schedule: 6

Category: Finance and Economics

Posted on: Wednesday, July 21, 2021

Note:

  • The information that you provide for the purpose of this competition and the results from this competition may be used to fill other positions. These positions may be of various tenures including short-term assignments. Your information and the results from this competition will be retained for the purpose of filling vacancies in accordance with the applicable collective agreement or policy provisions.

How to apply:

1. You must apply online.

2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

4. Read the job description to make sure you understand this job.

5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives. All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.

Remember: The deadline to apply is Monday, August 9, 2021 11:59 pm EDT. Late applications will not be accepted. We thank you for your interest. Only those selected for further screening or an interview will be contacted. The Ontario Public Service is an inclusive employer. Accommodation is available under the Ontario Human Rights Code .