Website Ohsweken Speedway

POSITION TITLE: Finance and Administration Assistant

REPORTS TO: Finance and Administration Manager

CLASSIFICATION: Permanent, Full-Time, 40 hours/week


LOCATION: Ohsweken, Ontario

POSTING DATE: September 15, 2023

CLOSING DATE: October 4, 2023 @ 4 pm


Reporting to the Finance and Administration Manager, the Finance and Administration Assistant is responsible for all Accounts Payable, Accounts Receivable, and Payroll.


Finance and Administration

  • Reviews all staff, client, and operating expenditures, financial service requests, and cheque requisitions to ensure proper authorization.
  • Maintains a record of all accounts receivable records including credit vouchers, staff travel expenses and reconciles monthly.
  • Prepares and makes regular bank deposits.
  • Batches accounts payable vouchers and enters data into the applicable data management system (Sage 50)
  • Completes monthly bank reconciliations in a timely manner.
  • Ensures timely and accurate payment of vouchers to avoid service charges.
  • Resolves accounts payable discrepancies with staff, resources, and vendors accordingly.
  • Refers all unresolved discrepancies to the Finance and Administration Manager.
  • Prepares payroll Change Notices for new hires, salary changes, direct deposit information, benefit changes, staff leaves and terminations, and updates the payroll system accordingly.
  • Scrutinizes payroll registers prior to distributing cheques or payroll stubs and submits to the Finance and Administration Manager for review and sign-off.
  • Issues Records of Employment and T4 information slips ensuring compliance with statutory requirements.


  • Excellent oral and written communication and interpersonal skills.
  • Excellent organizational, time management, problem-solving and decision-making skills.
  • Excellent computer skills.
  • Knowledge and experience using Sage 50.


  • Ability to data enter, reconcile, and compile financial information.
  • Ability to data enter, reconcile and compile payroll information, and process weekly payroll.
  • Ability to establish and maintain purposeful relationships with staff, management, clients, vendors, and other community service providers.
  • Ability to take direction and work within the philosophy, policies, and procedures.
  • Ability to work productively with little or no supervision and meet deadlines.
  • Ability to flex daily work hours as determined by the Finance and Administration Manager.


  • University or college program in business, accounting or bookkeeping with two years experience.
  • High School Diploma with four years direct related experience or a combination of skill, education and experience may also be considered.
  • Two years of experience in the field of accounting is preferred.
  • Experience working with Indigenous people and communities would be an asset.
  • Must possess a valid Ontario Driver’s Licence and be willing to travel.
  • Must provide a clear, current Criminal Records Check and Driver’s Abstract.