Website Oneida Nation of the Thames
TERM: One-year, funding secured until May 2022, 35 hours per week, Monday to Friday, 8:30 a.m. to 4:30 p.m.
POSTING DATE: March 24, 2021
CLOSING DATE: April 8, 2021 at 4:30 p.m.
Under the immediate supervision of the Employment and Training Manager, the Receptionist is responsible for a wide variety of clerical office duties. This includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, pick up/drop off mail, and scheduling appointments.
DUTIES AND RESPONSIBILITIES:
- Respond to telephone, e-mail, and in-person inquiries from clients, business partners, and other parties;
- Refer all inquiries to the appropriate individuals, divisions, or departments across the organization;
- Take and record telephone, e-mail, or written messages for staff members;
- Type forms, letters, reports, and memos as necessary;
- Receive and distribute all forms of paper correspondence;
- Organize, maintain, and coordinate office records and files in their proper locations;
- Where necessary, assist in the compilation of data for various reports;
- Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there;
- Provide information to staff and/or clients about special activities;
Disclaimer – This list is meant to be representative, not exhaustive.
Skills and Knowledge:
- Knowledge of the services of the Employment & Training program;
- Professional communication skills;
- Active listening;
- Excellent customer service;
- Experience operating a multi-telephone system;
- Skill working with Microsoft Word, Outlook and Excel.
- Minimum Secondary School Diploma or Equivalent PLUS minimum one (1) year employment experience as a receptionist; OR
- Post-Secondary Diploma in Office Administration;
- One (1) year related experience as a receptionist, an asset;
- Must have a Valid Ontario Driver’s License and access to a vehicle;
- The successful applicant will submit a current VS-CPIC, at own expense, prior to starting employment;
- The successful applicant will submit a copy of valid driver’s license, current driver’s abstract, at own expense, prior to starting employment;
- The successful applicant will submit photocopies of applicable educational qualifications (certificates, diplomas, degrees, etc.);
- The successful applicant will sign an Oath of Confidentiality and must maintain confidentiality at all times.
MANDATORY DOCUMENTATION WITH APPLICATION
- Cover Letter;
- Three (3) supervisory references (names and telephone numbers only).
Submit all mandatory documentation to firstname.lastname@example.org
Due to COVID-19 Pandemic, we are ONLY accepting electronic copies at this time.
- All applications will be screened according to the above qualifications, including a full and complete application as requested.
- Only those selected for an interview will be contacted.
- A registered member of a First Nation as per Section 16(1) of the Human Rights Act, is a preference.
- Where non-Aboriginal employees have accepted, as a term of their employment, that they may be displaced in preference to an Aboriginal candidate, the Oneida Nation of the Thames must still treat the non-Aboriginal employee in a fair and reasonable manner, by for example, ensuring that adequate notice of termination is given. It is not acceptable to dismiss a permanent employee in favour of an Aboriginal employee if no preferential policy or practice was in place at the time of the permanent hiring.
- Oneida Nation is committed to workplace diversity and provides accommodations to applicants with disabilities throughout our hiring process. If you require accommodations, please contact Human Resources.
To request a full job profile, contact the Human Resources Department at 519-652-3244 ext. 827 or by email to email@example.com.