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Position: Development Administrative Assistant Closing: Posting will remain open until position is filled
Term: One Year Contract/35 hours per/week
Ontario Aboriginal Housing Services (OAHS) provides safe and affordable housing for First Nation, Métis, and Inuit people living in urban and rural areas of Ontario. Our Vision is “to lead the design, development, and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous community and organizational infrastructures”.
Founded in 1994, OAHS provides housing services to both Indigenous and non-Indigenous people. OAHS is governed by representatives from three Indigenous organizations in Ontario – the Ontario Federation of Indigenous Friendship Centres, Ontario Native Women’s Association, and the Métis Nation of Ontario. Learn more at www.OntarioAboriginalHousing.ca
We are currently seeking a Development Administrative Assistant which can be based out of any of the following OAHS locations: Sault Ste. Marie, Dryden, and Hamilton, Ontario.
Reporting to the Director of Housing Development, the successful applicant will be assisting with all day-to-day development activities.
Duties and responsibilities will include, but not be limited to, the following:
- Supporting the OAHS mission and vision and making significant contributions to the achievement of the corporate strategic plan;
- Manage day to day administrative aspects of projects, ensuring files are kept up to date, proper documentation is received, and development summaries are accurate;
- Maintain appointment calendars for the Director of Housing Development, coordinating schedules, travel arrangements, accommodation, meetings, conferences, teleconferences, and seminars, arranging logistics, equipment, preparing meeting minutes, reports and background information/reading materials, and tracking expenses;
- Effectively communicate relevant and accurate Development information to OAHS staff and the public in a professional manner;
- Maintain electronic and manual filing systems and development database systems;
- Prepare correspondences including meeting minutes, reports, spreadsheets, presentations, emails, letters, and faxes;
- Assist in preparing monthly submissions and annual reports as required;
- Provide services by responding to internal/external phone calls and email; provide routine information regarding developments;
- Assist with Operating programs as needed;
- Identify opportunities for improvement and make constructive suggestions for change;
- Contribute to the development, maintenance, and improvement of Standard Operating Procedures, How-To’s, Process Maps;
- Create and Issue Purchase Orders and create Bills for the BMS system;
- Other duties as assigned.
The successful candidate will have the following qualifications and skills:
- Knowledge of and an appreciation of Indigenous culture and a values system that believes in holistic wellness
and in assisting people to become and stay safely housed;
- College Diploma or University Degree in Business, Office Administration or related field, or a combination of education and experience;
- Demonstrated ability to work independently or as part of a highly motivated, professional, and results-oriented team;
- Support OAHS’s mission and vision and make contributions to the achievement of the corporate strategic plan;
- Support and contribute to the delivery and administration of new Indigenous-specific housing developments in the Province of Ontario;
- Working knowledge of Affordable housing programs and legislation (e.g., Tenant Protection Act, National Housing Act, Housing Services Act, Freedom of Information Act) to assist in the administration of programs and
ensure compliance of proponents with Ministry standards would be an asset;
- Excellent knowledge of organization-specific housing programs, internal policies, and procedures;
- Strong organizational, investigative, analytical, problem solving and decision-making skills to assist with project management, monitoring, and compliance processes;
- Strong facilitation, consultation, training, and team-building skills to foster effective partnerships and integrated networks with internal and external stakeholders;
- Excellent oral and written communications skills;
- Effective presentation skills to coordinate and deliver information to staff and public;
- Effectively communicates relevant development information to proponents, team members, and managers; Conditions of employment:
- Ability to travel as required (limited requirement);
- Ability to work varying hours/days, if required;
- Valid CPIC clearance (Criminal Records check) required;
- Current References;
- Current, valid Ontario Driver’s License and safe driving record (preferred).
- In return for your ongoing excellent performance, strong work ethic, and commitment to our vision, mission, values, strategic plan, and the people we serve, Ontario Aboriginal Housing Services offers a comprehensive
This comprehensive compensation package includes:
- Challenging and fulfilling work; an inclusive and supportive team; and a work environment steeped in and guided by Indigenous culture;
- Additional paid holidays (in addition to statutory holidays) include Louis Riel Day, National Aboriginal Day, Remembrance Day, and Family Day;
- Opportunity for cultural, educational, and other approved leaves;
- Supported training opportunities for personal and professional development while reciprocally enhancing organizational capacity; and
- A competitive salary in pay band B3 with a range of $33,100.00 to $53,000.00.
Please note that you are encouraged to apply early as interviews will be scheduled as applications are received. Please apply with your cover letter and current resume, using one of the following two options:
- Email to HRSSM@oahssc.ca or
- Mail confidentially to: Kaarle Comeau Human Resources Intern Ontario Aboriginal Housing Services 500 Bay Street, 2nd Floor, Sault Ste. Marie ON P6A 1X5
In meeting the objectives and vision of the organization, preference will be given to qualified individuals of First Nation, Métis, or Inuit ancestry, and are asked to self-identify on their cover letter.
This competition is open to internal and external candidates with the possibility of Secondment for internal candidates. The continuation of this position is subject to funding renewal.
Ontario Aboriginal Housing Services welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Ontario Aboriginal Housing Services also welcomes and supports diversity including people who identify as LGBTQ2S+.
We thank all candidates who choose to apply, however, only those selected for an interview will be contacted.