Website Ontario Public Services

Amended – COURT SERVICES SHORT-TERM CONTRACTS – Irregular, Entry Level (AMENDED)

Organization:
Ministry of the Attorney General
Division:
Court Services
City:
Brampton, Brantford, Burlington, Cayuga, Hamilton, Milton, Orangeville, Simcoe, St Catharines, Welland
Job Term:
1 Temporary Up to 5.5 months
Job Code:
Not Available – Not Available
Salary:
Not Available*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Posting Status:

Open
Job ID:
184908
Do you want an exciting career supporting an accessible, fair, timely and effective justice system for Ontarians? Consider joining the Ministry of the Attorney General, Court Services Division where we offer an extensive training program to teach you everything you need to know to be successful in one of our various Court Services roles.

AMENDED: Court Services roles now include Court Services Officer and Court and Client Representative

We have an ongoing need to recruit for short-term entry level, irregularly scheduled fixed term contracts of less than 6 months in duration based on operational needs. These are ideal opportunities to launch your career within Court Services Division and the Ontario Public Service. If you are interested and demonstrate the qualifications outlined below, CLICK HERE to submit an application.

Opportunities may become available in the following communities in the Central West Region (click links to view in map):
St Catharines
Welland
Cayuga
Simcoe
Brantford
Hamilton
Burlington
Milton
Brampton
Orangeville

Please indicate in your application the location(s) you are interested in.

Please note:
• These positions are irregularly scheduled, working 0 to 36.25 hours per week based on operational requirements. There is no minimum guaranteed number of hours per week, but it is not uncommon for some sites to average 20-30+ hours per week. Schedules are set in advance of the work week.
• The positions require the incumbents to report to work on site. You are encouraged to click the hyperlinks above and view the geographic locations in Google Maps to determine commute feasibility.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?

Based on your training, qualifications, experience, and geographic preferences, you may be contacted for either a Court Services Officer or Court and Client Representative role.

How do I qualify?

Court Services Officer ($21.70 – $24.62 per hour)

• Responsible for ensuring courtroom readiness
• Maintain proper decorum in the court
• Conduct jury roll calls
• Call and escort witnesses into court
• Attend to juries
• Provide assistance to the public
• Provide assistance to the judiciary as required.

Court and Client Representative ($25.89 – $30.18 per hour)

• Ensure all court work is completed and maintain order and decorum for in-person and virtual hearings
• Prepare, present, check all court documents, ensuring accuracy and completion
• Ensure all virtual and courtroom technology is in working order at all times
• Liaise with various court staff, stakeholders and judiciary to ensure proper case-flow
• Ensure all proceedings are recorded and annotated in accordance with legislative requirements, ministry guidelines and standards and recordings are secure and safeguarded
• Coordinate and manage the jury panel and all jury related duties
• Input, update and list court information and filings into manual or computerized systems, generate reports
• Provide advice and guidance to clients in accordance with legislation, rules, procedures and policy
• Ensure accuracy and completion of all filings and that timelines are adhered to
• Receive and process payouts for fines, fees, restitution and reconcile/balance accounts
• Issue invoices and write correspondence
• Assist with exhibit management and managing current and archival files

If you are interested and demonstrate the qualifications outlined below,CLICK HERE to submit an application.

Mandatory

• Security screening check under the OPS Employment Screening Check Policy which includes a criminal record check (Criminal Records and Judicial Matters Check)
• Valid Driver’s License within the Province of Ontario, where required
• Availability to work on weekend and statutory holidays, where required
• Travel to other court locations when scheduled at other locations, where required
• Typing and fully programmable word processing skills to 30wpm for the role of Court and Client Representative
• For designated bilingual positions only: Oral and Written French language skills

Relevant Skills:

• You have teamwork, interpersonal and client service skills
• You display professional, respectful and inclusive behaviour
• You can speak publicly to groups of people
• You have listening skills and close attention to detail
• You have written communication skills to record information and draft correspondence
• You have the ability to operate and troubleshoot digital recording devices, other office technology and computer software
• You have organizational and prioritization skills
• You have problem-solving and judgement skills
• You have administrative and clerical skills to complete forms, manage files and process transactions
• You can understand and follow organizational policies and protocols

TO APPLY

If you are interested and demonstrate the qualifications outlined below, CLICK HERE to submit an application.
NOTE
This is a continuous posting based on operational need. This posting may be extended but could close at any time without notice. Please only submit your application ONCE under this Job ID.

Additional Information:

Address:
  • 1 Temporary, duration up to 5.5 months, 45 Main St E, Hamilton, West Region or 7755 Hurontario St, Brampton, Central Region or 2021 Plains Rd E, Burlington, Central Region or 491 Steeles Ave, Milton, Central Region or 59 Church St, St Catharines, West Region or 50 Frederick Hobson VC Dr, Simcoe, West Region or 10 Louisa St, Orangeville, West Region or 55 Munsee St North, Cayuga, West Region or 70 Wellington St, Brantford, West Region or 102 East Main Street, Welland, West Region or 44 Queen St, Brantford, West Region or 55 Main St W, Hamilton, West Region, Criminal Record and Judicial Matters Check
Compensation Group:
Ontario Public Service Employees Union

Schedule:

N/A
Category:
Administrative and Support Services
Posted on:
Monday, July 25, 2022
Note:

  • • The number of positions to be filled has not been identified at this time. This posting will be used to create a list of qualified candidates to fill upcoming short-term contract opportunities.
  • In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

    Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

    A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

How to apply:

  1. You must submit your application using only one of the methods identified below.
  2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
  3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
  4. Be sure to quote the Job ID number for this position.
  5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

Send application to: 

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

Collection of Information

Your personal information is being collected and will be used to determine your qualifications for employment with the Ontario Public Service, and for recruitment modernization initiatives. OPS Careers is an authorized common service in accordance with s. 6 of the Ministry of Government Services Act, R.S.O. 1990, c. M.25 and this collection of personal information is necessary to the proper administration of OPS Careers.

Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting.

If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee’s exit will be considered prior to an offer of employment.
Remember: The deadline to apply is Thursday, January 26, 2023 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d’emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario’s Human Rights Code.
Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca